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The Transformation of Today’s Vacation Rental Industry: What is going on out there? By Simon Lehmann

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If you can keep track of everything that is happening in our fast-transforming vacation rental industry, then you are a genius.

Let’s face it, for all of us in the industry, staying abreast of all the changes and keeping current with innovation and technology solutions entering the ecosystem has become a huge challenge. It is a good challenge to have, but a challenge nonetheless.

The big question for us to ask ourselves is whether we even know anymore how to differentiate our product from all the other different hospitality products out there. Are we still confident about what makes vacation rentals unique and what sets our offering apart from other lodging options?

Concurrent with all the wider industry transformations, property managers still need to run property management businesses. We are challenged daily to deliver the best possible guest experience and, at the same time, to look after our hosts and owners by ensuring we deliver the best possible service and returns.

Outside of individual property management businesses, looking at the wider picture, we are being confronted with a convergence in hospitality. All products have become one. The OTAs have mastered the distribution of our products, and consumers can choose, at any time, the kind of accommodation they want, expecting to book it instantly.

Along with the challenge of convergence, the industry is facing margin compression and increased competition. For property managers, it is getting harder and harder to make a reasonable margin.

Although we are trying to find solutions and remedies for our challenges, we are increasingly exposed to more complex circumstances, requiring us to make choices and decisions that are not part of our core business.

However, to succeed, it is vital that we keep in mind what our core business is. Our core business is to deliver the best possible guest experience and to provide exceptional service for our owners. Our business rests on making sure that the guests coming into our homes have the time of their lives and enjoy their holiday or business trip with the least amount of friction.

Our business also depends on ensuring that our owners and hosts are satisfied with the services we provide, that their properties are being looked after, that occupancy is at its maximum, and that the delivered rent is the best achievable.

While not forgoing our core business, we are also challenged by increased distribution costs and have become more and more dependent on third-party channels for leads. At the same time, the brand equity we once built is diminishing. Repeat customers are slowing down; booking windows are getting shorter; and our guests are demanding more choices, greater freedom, and better value for their money. These are tough realities to accept, but accept them we must.

Being faced with operational issues on a daily basis and being pressured to deliver a superb guest experience, while also making sure your owners are happy, means vacation rental management businesses barely have the time to come up for air, let alone think strategically about what is next on the horizon or how to improve their business by making things easier for everybody involved.

Perhaps it’s time for a collective step back and some reflection on the questions around what is happening in the industry—what is now expected of us, and what can we do in the professional vacation rental property management industry to ease our worries and make improvements that are not just knee-jerk reactions?

There are, of course, many solutions out there to support the transformation of a property management business. But we do need to be incredibly smart about our choices.

Our first priority must be to create the best possible hospitality experience for our guests—making sure that everything, from searching to booking to paying and having a great time while enjoying a vacation rental, is as seamless as possible.

This we can do. We are professionals, and we know exactly what our guests want and how we can make their stay an incredible and unforgettable experience.

It’s time to stop talking about blunt knives and insufficient basic accoutrements while staying away from home. (Stay a night or two in one of your own properties, and you will quickly understand what needs improvement.)

Whether we like it or not, or whether we think this is important or not, every property manager needs to master these basics and improve at communicating our value proposition. There is still a massive pool of potential customers who have never stayed in a rental, who are used to the conveniences of hotels, and who we could potentially convert to our offering.

Besides investing in branding on the property level and making sure to have the right mix of distribution channels, today’s property manager needs to think about the future.

What is the next opportunity to make choosing a vacation rental an even better experience for the guest, as well as putting our hosts at ease, knowing everything is okay with the property?

From both an industry perspective and an individual business perspective, the next big thing to transform our offering is home automation. Being able to deliver the very best experience to our guests when they stay in our properties is the core solution of home automation.

We are all consumers; we all want choice and we all want convenience. Home automation, a seamless booking process, and, above all, free choice can deliver the right results for the guest and host of tomorrow.

Automated locks are a small start. Not everybody wants to be greeted by the host and have their ears chewed off about the latest fishing trip they went on! Many guests just want to get into their properties, relax, and make them their own. Aside from locks, home automation offers much more opportunity for transformation.

Although as an industry we are facing massive challenges to maintain our margins and are under high expectations to deliver best-in-class products to our stakeholders, we are also under the pressure of operational and distribution costs that are killing us.

It is imperative that we look for alternatives for maintenance of our operational profitability as well as make sure our guests are satisfied and our hosts are getting maximum occupancy.

Adaptation to future technologies will enable us to circumvent many of these real and present challenges. However, we need to be ready for this transformation and be open to the opportunity of being the first adopters. But if we do, home automation will be transformative both at an industry level and at an individual operational level.

Applying smart home technology will enable forward-thinking property managers to handle all processes around each property simultaneously. This will inevitably result in a better guest experience, lower operating costs, and more data to run your business even more efficiently. And this will lead to better and more profitable businesses!

Vacation Rental Tax Guide from Vacasa

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It’s officially nine days until tax day in the U.S.; and while many might be ahead of the curve, there are millions of Americans who will wait until the last week to file or request an extension.

One of the main reasons people procrastinate is due to complexities with their taxes, and owning a vacation rental only adds to an already complicated ball of wax.

While nothing replaces the need for a knowledgeable CPA, Vacasa created a vacation rental tax guide that can be useful when advising homeowners on taxes. 

 

The Right Form Matters

First and foremost, there are two forms that are applicable to vacation rentals: an IRS Schedule E and an IRS Schedule C. When considering which is the correct form, it’s easiest to think about the income being generated by the property. If the property is generating supplemental income to the homeowner, Schedule E is likely the way to go. If it’s a primary business and high-grossing unit (i.e., considered more as a business), Schedule C should be used to file vacation rental taxes.

For either document, homeowners need to have a list of documented expenses, all 1099s filed reporting contractor payments, property usage schedule, and gross rental income.

 

The 14-Day Rule Applies

Second, the amount the homeowner uses the property will have an impact on what they can write off. In simplest terms, the 14-day rental rule means you don’t pay taxes on the income you receive from your short-term rental if BOTH of the following are true: A) you rent out the property for less than 14 days and B) you use the property for 14 days or more. However, if you rent the property out for more than 14  days and use it yourself for less than 14 days, taxes can become more complex.

Homeowners should keep a log of each day the property was in use, and include a breakdown of vacation rental days, personal use days and days used for repairs and property maintenance. This will help the IRS determine whether the property is rented for more than 14 days per year, and thus, how much the homeowner is able to write off. Another important note: tax deductions vary by state, but in all cases require a receipt for each expense deducted, so homeowners should make sure they have a file – preferably digital – to keep track.

Download the tax guide. 

 

Repairs vs. Improvements

A lot goes into maintaining a property and while it may seem that all upkeep is assigned to one category, there are actually two when it comes to your taxes: improvements and repairs. Repairs, like fixing loose banister or a broken window, can be written off, however, improvements to the home, like updating an old bathroom, are handled differently. Instead of being written off in the year of the expense, they are deducted over the use of their lifetime. While this may sound complicated, homeowners should still include when filing as it is indeed tax-free income.

Sharing these tips with homeowners can alleviate potential headaches and help familiarize vacation rental tax laws, especially if they are down to the wire.

 

Five Essential Tools for Vacation Rental Taxes

  1. Usage log: detail personal, rental and maintenance/repair days. Note: donated stays count toward personal use days.
  2. Digital folder: retain, organize and back up photos of receipts and cross-reference with accounts used for supplies (Amazon, Costco, etc.)
  3. Financial log: Track payments for property taxes and mortgage.
  4. Updates log: Document expenses and generally describe all repairs, maintenance and improvements.  
  5. Depreciable assets schedule: show reduced value of assets as it may be an expense you are able to write off.

 

Disclaimer:  This is designed to provide general information regarding the subject matter covered. It is not intended to serve as legal, tax, or other financial advice related to individual situations. Because each individual’s legal, tax, and financial situation is different, specific advice should be tailored to the particular circumstances. For this reason, you are advised to consult with your own attorney, CPA, and/or other advisor regarding your specific situation. The information provided here is for your use and convenience only. We have taken reasonable precautions in the preparation of this material and believe that the information presented in this material is accurate as of the date it was written. However, we will assume no responsibility for any errors or omissions. We specifically disclaim any liability resulting from the use or application of the information contained in this publication.

Content provided by Vacasa. 

VRM Intel’s Spring Issue is Heading Your Way

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The latest issue of VRM Intel Magazine is at the printer and heading your way soon, and here is a link to the digital version of the magazine for those who are ready to dive right in. 

This Spring 2019 issue is full of articles that discuss the “why” behind industry dynamics and market changes. There is a lot of information in these pages, so I recommend taking some time on this one and sharing what you learn with your team. There are also several how-to articles that are pretty creative. As we move forward in 2019, one of the things we will look for in this second quarter will be booking pace for the summer. Last year saw mixed results with some destinations, like the Florida panhandle, which was really struggling to fill in its peak season. Will we see a rebound, or more evidence of a change in consumer behavior? It will also be interesting to watch revenue managers in action during the high season and see how their activity will affect overall ADR and stay value. And now we have comparative data sources that enable us to see a much broader picture of what is going on in the industry across destinations.

There are a lot of conferences this spring, so I look forward to seeing many of you over the next few weeks.

Thank you again for reading and hope to see you soon.

UK’s Sykes Holiday Cottages Acquires Major Stake in New Zealand’s Bachcare

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UK holiday rental firm Sykes Holiday Cottages acquired a major stake in Bachcare, New Zealand’s largest vacation rental management company.

Since 2003, Bachcare has been helping holiday homeowners and travelers “find your happy place,” the company’s tagline and mission. Bachcare manages over 2,000 holiday homes across 150 locations and welcomes over 150,000 guests to its properties every year. The company employs 50 people at its support office near Auckland and works with approximately 100 contracted holiday managers across the North and South Islands. They hosted their one millionth guest in 2018 and have seen holiday homeowner inquiries about their full-service management grow by 25 percent in the last year.

Sykes Holiday Cottages employs more than 500 people and last year served more than 1.5 million guests from its head office in Chester. Sykes is the six-time winner of the British Travel Awards’ Best Large Cottage Company (2013 through to 2018).

Graham Donoghue, chief executive of Sykes Holiday Cottages, said, “It has always been our ambition to scale into new markets, and working together with Bachcare will enable us to take our first step toward further international growth. There is huge respect for the business Leslie has built over the past 15 years, and by learning from each other’s expertise, we are confident that Sykes Holiday Cottages can continue growing in the UK, that Bachcare will maintain its growth in New Zealand, and that together, we can enter other new markets around the world.”

“Competing with large multinational companies has helped make Bachcare what and who we are—an honest, independent business that is absolutely committed to giving our holiday homeowners and guests the best, full-service experience possible,” said Leslie Preston, the chief executive officer of Bachcare Holiday Homes, who will remain at Bachcare’s helm. “Having Sykes with their shareholding is great for our business, as it ensures our interests are aligned. They are making their 25 years of experience, people, intellectual property, processes, and technology available for Bachcare. They will be a true partner for Bachcare, something that was not accessible to us in New Zealand, and for that, we are very fortunate to have them on the team with us.”

“It will undoubtedly take our guest and holiday homeowner experience to a level never seen before here in New Zealand,” Preston added.

 

Preston Offers Insight into Her Decision to Partner with Sykes

Those who have attended any of the recent conferences in which Leslie Preston has presented, including the 2019 Vacation Rental Women’s Summit, are likely as surprised as we were by this move. Preston runs a successful business that is experiencing high growth. The company has a great brand, supportive shareholders, and strong projections.

“So why take on the Sykes investment and take on Sykes as a shareholder?” Preston asked, echoing our question. “There are so many reasons why it’s such an awesome idea! As the majority shareholder of a family-owned business, you make decisions with a conservative lens. While growing to managing 2,000 houses over 15 years is great, what could be possible if you took a less emotive frame of reference and a more unattached independent decision-making framework of a bigger company? Handbrakes get taken off and the rocket ship goes faster!”

 

The Importance of Scale

“The holiday home industry has become global and uber large scale, yet property managers have yet to follow suit,” said Preston. “This is not sustainable if you want to remain masters of your own destiny. With Expedia/HomeAway, Airbnb, and Booking.com each listing millions of properties, there is a growing imbalance with the highly fragmented nature of holiday home managers. We believe in controlling our own destiny and not being reliant on anyone. And we believe scale at the property management layer will ultimately win.”

Preston continued, “It’s crucial that you have enough scale at the local level, national level, regional level, and global level to be masters of your own future and drivers of your own ambitions and drivers of your own economic success. Bachcare has always believed in scale and has always believed in the benefits scale brings to our owners, our guests, and our teams. We absolutely have achieved our own scale, and quite successfully. But it’s no longer just about local scale or national scale to remain relevant. It’s about global scale. Partnering two best in class very strong and successful national scale organizations brings exponential possibilities and exponential outcomes.

“Great is good, but amazing is even better! Why settle for being great when you can be amazing?” Preston asked. “Having an external perspective outside of just our New Zealand lens brings new insights, new approaches, new ideas, and access to alternative perspectives. I have always strived to be the best we can be, and given our current scale and size, bringing in a larger company that operates with the same ethos and ethics with the same focus on amazing owner and guest experiences was too good an opportunity to pass up. We still remain and will remain the largest scale player in our region, and we will only go from strength to strength, getting better and delivering more value to our owners, our guests, and our teams along the way—all while still having a heap of fun.”

“We have so much opportunity in front of us, just in New Zealand. Removing the family-owned capital structure frees us up to grow even faster and bring more value to our ecosystem.”

 

What Changes Can We Expect to See at Bachcare?

The move gives Bachcare access to the technology, tools, people, and insights of Sykes, one of the UK’s largest independent holiday rental agencies, with almost 14,000 properties across the UK and Ireland. It also supports Sykes’s ambitions to grow internationally, with this being its first investment outside of the UK and Ireland. Bachcare will continue to target the domestic New Zealand market, operating under its existing brand.

“Nothing changes in what we are doing, and we will stay true to who we are,” said Preston. “Our brand DNA is such a part of who we are, and how we do what we do. In Sykes, we have a partner who is very culturally aligned and supports our way of being.”

Bachcare is a significant scale player in its own right, as the largest full-service management company in New Zealand, Australia, and the South Pacific.

“We are a fully integrated company, with all core functions in-house, and we don’t see any of that changing,” said Preston. “There is no need to; what we already have works really well for us. But we are thrilled that we will now have access to the resources, IP, knowledge, and decades of experience of Sykes to apply to Bachcare as we feel appropriate to enable Bachcare to deliver even more for our owners, our guests, our holiday managers, our employees, and the communities in which we operate.”

Preston added, “Sykes is best in class in our industry with respect to a number of key metrics, such as guest NPS, owner NPS, and a number of other core operating metrics. While we think Bachcare is pretty good in key metrics, it’s fantastic to have access to industry leaders to take our great performance to best in class. We look forward to learning more about their secret sauce that we can apply to our business in New Zealand.”

 

What’s Next for Leslie Preston?

“I remain as fully committed as ever to Bachcare, am full of passion and commitment for our next phase, and am firmly leading this business now and into the future,” said Preston. “There is no way that I would be leaving now, just as we are about to get started on this exciting journey! I remain the CEO, I remain on the board, and I remain a shareholder. My leadership team remains in place. I’m only just getting started! I am so thrilled to have this amazing opportunity to lead Bachcare to even greater heights.”

 “We all knew consolidation was happening, and we’re glad to be at the forefront paving the way! The strong align with the strong and get even better!”

Working with Housekeeping Subcontractors for Vacation Rental Property Managers

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Setting Expectations and Ensuring Subcontractors Meet Brand Standards

Contracting out your cleaning can be a daunting task. An individual or company is essentially handing over their brand to a third party. The third party is responsible for how the property looks when the cleaning is completed. The amount of trust placed in contract cleaners is immense! They have the company brand in their hands.

To ensure the subcontractors are performing to the company’s standards, there are specific documents that must be in place for the contractors to succeed and for the business relationship to flourish. The documents are an agreement or contract articulating standard property appearance and service standards.

 

Agreement or Contract

The agreement or contract outlines how the two companies will interact. The agreement should include the following information:

  • When invoices are due
  • When payments can be expected
  • What happens if there is a cleaning deficiency
  • If applicable, what the workers’ compensation insurance minimums are
  • That the cleaners are responsible for providing their own equipment
  • Reference to Standard Property Appearance
  • Reference to Service Standards

 

Standard Property Appearance

This document shows and articulates how the property will be left when the cleaning is completed. Here is a short list of what the document includes:

  • Pictures of where the remote controls go
  • How and where the guest amenities are placed
  • How the towels are hung
  • How the beds are made

This document is all about the details. The more pictures with explanations, the better. This document sets the standards the cleaners are held to. Without accountability, they will do what they feel is best—and that is not always best.

 

Service Standards

This document outlines the different services performed by the contractor. There is a difference between a deep clean, mini deep clean, and a departure clean. Service Standards outlines these differences.With these documents in hand, the next step is to help the contract cleaner know and understand your standards. The best way to accomplish this is by meeting with them at a property.

 

Stage a Property or Properties

Stage a property or properties exactly the way you want them when the contract cleaner has finished their cleaning assignment. Include a mix of properties, such as an older property, a middle-aged property, and a brand new property.

 

Meeting at the Staged Properties

Meet the contract cleaner owner or designee at each staged property. Provide a copy of the Standard Property Appearance if they didn’t bring it. Then, go from room to room and talk about how the room should look. Point out trouble areas and encourage the contract cleaner to make notes on the Standard Property Appearance and to take additional pictures to train their staff.

When working with contract cleaners, it is important that the contract cleaner is never, ever, construed as an employee. This means the contract cleaner never wears the property manager’s uniform, the property manager never dictates what cleaning products to use, and the property manager never dictates how the property will be cleaned. The only thing the property manager can do is say how the property should look when the contractor finishes cleaning.

Working with contract cleaners can be the best of times and the worst of times. Following the recommendations outlined above will move you toward the best of times.

Carolina Retreats Embraces Smart Home Technology

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Q & A with PointCentral’s Mike Harrington

We asked PointCentral customer Mike Harrington, CEO at Carolina Retreats and past president of VRMA, about his experience with smart home technology and PointCentral. Mike’s candid responses are both informative and enlightening and should help other vacation rental managers who are investigating smart home technology. We thank Mike and the team at Carolina Retreats for their cooperation in the development of this article.

 

What Was Your Motivation to Look at Smart Home?

Mike Harrington (MH): “It was really sort of a no-brainer on our part. I saw things progressing from lockboxes with a physical key to the keyless locks, which were more analog. When PointCentral came out, there had been some Wi-Fi-enabled systems before that, but in these vacation rental homes, Wi-Fi can be very spotty. I knew that was a problem from the very beginning. With PointCentral, I was really intrigued with the mobile operating system that works on cellular technology—which was way more reliable from the get-go.”

 

No Key?

MH: “I’ll never forget my first summer as the new owner and president of the company. I got a call at 11 o’clock at night—someone can’t get in. I drove 30 minutes to the office to meet the people. I get into the office, go to the key box and it’s locked, and I don’t have the key. I eventually was able to unlock the box and give them their key, then drive all the way home. I told myself, I’m never doing this again. We immediately started the process of implementing smart home technology.”

 

No Problem.

MH: “Our Topsail operation is now 100 percent on the PointCentral system,” added Mike. “We’re getting ready to convert our Carolina Beach operation to PointCentral as well. It took very little convincing for homeowners, and our staff were elated, as were guests. We fund the hardware costs, and we pass along the software costs to our guests, which made it a lot more manageable for everyone to accept.”

 

How Has Going Keyless Impacted Your Operations?

MH: “From a sheer efficiency standpoint, we’ve basically cut out check-ins at the office,” proclaimed Mike. “Everything is handled pre-arrival. Nobody wants to come to an office and stand in a lobby to get a key. We know when the home is clean and ready. We know when the property is ready for occupancy and when the guests check in and check out.”

 

Did You Integrate Smart Home with Your Work Orders?

MH: “Absolutely! We rely on multiple vendors who have their own codes. We know when they enter the home and when they leave. For example, Hurricane Florence was a very big problem for us. Smart home allowed us to better prepare our homes before and after the storm—which was just awesome! We didn’t have to deal with keys. It was so much more efficient and really helped to make our jobs easier.”

 

Did You Position Smart Home as a Guest Amenity?

MH: “In the beginning we highlighted smart home in all of our marketing. I think now it’s become an expectation and less of a competitive advantage. If you don’t have smart homes, it’s a bit of a letdown for the guests; it’s so prevalent now.”

 

Regarding ROI, Where Have You Seen Your Biggest Returns, and Did Any of Those Surprise You?

MH: “The biggest return is on the operations side for us—reacting faster when things come up, not having to go to a home late at night, etc. I refuse to put our people in that position. It’s a safety concern. If we didn’t have smart home, our jobs would be immensely harder.”

“One of the surprises was that it was easier to implement than I thought. We had about 150 homes that we wanted to implement out of the gate, and I thought that might be too many. But it was a very smooth and seamless process converting those homes. It was a lot easier than I expected.”

 

What Guidance Would You Offer to Other VR Managers?

MH: “I wouldn’t get too hung up on the upfront cost. There are lots of ways to defer those costs. I would advise contacting people who have done this in the past, and get their take on how they did it.”

“And don’t get too caught up on a few of your homeowners who may not like it. You shouldn’t let a small percentage of your homeowners dictate what the large percentage want to do. I would just do it and ask forgiveness later. We just told our homeowners this is what we’re going to do. There were a few who didn’t want to do it, but by the second year, they had all signed up—100 percent.”

Guest-Centric Digital Strategies for 2019

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Spring is a time for renewal, and there’s no better time to freshen up your digital strategy. Tom Kenyon, Vice President of Product at Bluetent, has words of advice to help focus your strategic efforts. “2019 is the year for guest-centric features, not bells and whistles. Reviews, reviews, reviews, and some fresh photos. It’s ironic [that] with so much talk around cutting-edge technology and features, reviews and photos are still what matter most to your guests.”

With that in mind, here are five areas of digital strategy you might consider refreshing this season. Providing your guests with a better brand experience builds traveler loyalty and ultimately increases bookings.

Photos

As you’ve likely heard over and over again, you only have one opportunity to make a first impression. Your photos do the bulk of the heavy lifting in this regard, so a professional photo portfolio is a must.

A good photo not only introduces travelers to your destination, but it also lets travelers imagine themselves in the scene. You can use simple staging techniques to create scenes that invite viewers in. It’s as easy as placing a glass of wine and an open book next to a chaise lounge. Close-ups and detail shots are also important, so be sure to highlight the special details of your property that will make a traveler choose your rental over another.

Reviews

TripAdvisor found that 53 percent of travelers won’t commit to booking until they’ve read reviews, and that 80 percent read between 6 and 12 reviews before booking. Simply put, it pays to have good reviews.

If you’re not getting enough reviews, try automating your review-generation process with email. The benefit is twofold: you show your guests that you care about their experiences, and you get reviews that help generate more bookings.

Once the positive reviews start rolling in, leverage them! Highlight them on your blog and share them on social media—even build a landing page around them. Use reviews to build loyalty and generate interest with potential guests.

Another way to build confidence in your brand is to quickly and thoughtfully respond to all reviews. Responding to the good, the bad, and the ugly shows guests that you are genuinely concerned about their experiences.

Security and Accessibility

Two ways to continue building trust with travelers are to address security concerns and accessibility issues. If your goal is to generate more direct bookings through your website, make sure your website is secure. Give guests the confidence they need. For example, include a PCI-compliance badge on your checkout page, as well as any other security logos or badges you’ve earned. This will help travelers feel confident about the safety of their data.

Just like brick-and-mortar businesses offer their customers ADA-compliant experiences, online storefronts should try to do the same. You can increase your audience by providing text alternatives for any non-text content, allowing that content to be changed into forms such as braille. Using high-contrast images and text can also make a positive difference in a viewer’s experience with your site.

Mobile Booking

Google Consumer Insights found that 48 percent of smartphone users are comfortable booking on a mobile device. Thus, it’s more important than ever to make sure that your site is ready for mobile booking. A mobile website without a mobile checkout process leads to cart abandonment at worst and decreased trust in your brand at best. Increase your conversions with mobile-booking functionality.

Content

Your successful digital strategy depends on content. Content communicates your unique strengths in an increasingly competitive market and is the foundation of your marketing efforts. Leverage the fact that you are the expert when it comes to your destination. Become your guests’ trusted advisor. Think about creating content that travelers will want to consume—the kind that makes them want to dive further into your website. Make time to add content on a regular basis. Consistently creating high-quality content increases your visibility in search engines and helps drive qualified traffic to your website.

 

For 16 years, Bluetent has provided digital solutions to vacation rental companies of all sizes. From our suite of direct-booking Rezfusion websites—designed specifically for the needs of vacation rental professionals—to digital marketing and channel management, we assist vacation rental managers in developing well-rounded digital presences that inspire travelers, build emotional loyalty, and accelerate reservations and revenue. To speak with Bluetent about guest-centric digital strategy, contact us at 970-704-3240 or visit www.bluetent.com.

 

 

 

Expedia’s rebrand of VRBO to Vrbo leads to feedback and questions about the HomeAway brand

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Today, Expedia announced that it has rebranded VRBO.com to Vrbo.com and asks consumers to pronounce the marketplace name going forward as “ver-boh” instead of the acronym, V-R-B-O.

According to the Wall Street Journal, “Vrbo executives said they had been hearing the alternative pronunciation for a long time. Recent tests showed that it was more memorable and easier to say in more languages. Investing in the old acronym was just ‘fighting the tide,’ said Vrbo President John Kim.”

“The effort to refresh the brand is meant to build on Vrbo ads last year as well an earlier strategic shift to earning revenue from travelers instead of solely from property owners, said Judy Kay, chief strategy officer. ‘A few years ago it just wouldn’t have been as relevant,’ she said.”

While Forbes laid out the company’s rationale regarding the brand adaptation, the move forces a question, “What is to become of the HomeAway brand?” 

Related: Pentagram has rebranded Expedia Group to “better unite” the family of travel brands. 

HomeAway vs. Vrbo

Vrbo.com historically has performed better for website traffic and bookings than HomeAway.com; and with the rebrand, the HomeAway brand seems to be disappearing in the cleavage between Vrbo and Expedia.

Both Forbes and the Wall Street Journal list John Kim’s title as “president of Vrbo” instead of “president of HomeAway,” and TV advertising campaigns have shifted to marketing Vrbo instead of HomeAway.

Comparing the two sites’ performance against Airbnb (and Expedia), HomeAway’s site performance hasn’t measured up to its competitors over the last three years in spite of considerable investment into the HomeAway brand, according to Amazon’s Alexa.com.

As Expedia looks to compete with Airbnb, the renewed attention to Vrbo indicates a move away from the HomeAway brand, in recognition that the Vrbo brand resonates more with vacation rental consumers than HomeAway. By consolidating vacation rental shoppers into one leading marketplace, and redirecting advertising dollars to promote that brand, Expedia has a significantly larger opportunity to compete against Airbnb with consumers and suppliers. 

Vrbo executives declined to disclose how much they will spend on the campaign.

 

Other announcements with the Vrbo rebrand

In addition to the new logo and pronunciation, Vrbo announced it is adding shareable TripBoards and Virtual Tour to make shopping easier for consumers. 

According to a press release, “Travelers can create custom Vrbo Trip Boards to like and save their favorite properties in one place, then share their Trip Boards with everyone in their travel group and invite them to add comments and vote on their favorites. With app push notifications, each person can choose to be notified about votes or comments right away, making it easier and faster to choose the best place for everyone. Virtual tours are another way technology helps Vrbo customers find a perfect match. Currently,15,000 360-degree virtual walkthroughs bring homes to life for travelers before they book, with more tours quickly being added.”

 

Vrbo shares new logo on social networks

On Instagram, Vrbo’s posted: “Our new logo symbolizes everything we love about travel. It tells a story of bringing people together. The lines parallel then converge — finding their way back to one another. The adaptable colors represent different people, countries and causes.”

And: “Our new pronunciation is ‘Ver-boh.’ Our name had to be easier to pronounce and more memorable globally. Luckily, our most passionate travelers and partners showed us the way. Many already pronounced our name as ‘Ver-boh.’ That just sounded right to us. VRBO is now Vrbo.”

 

 

Social Reaction to Vrbo’s New Look

 
As one would expect, the internet responded quickly to the change.


 

 


 

 


 


 


 


 

5 Ways Vacation Rental Managers Can Increase Direct Bookings

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vacation rental direct bookings

On the second #BookDirect Day in 2019, over 5 million travelers received emails with a social reach of 50 million+. about the advantages of booking vacation rentals directly with an owner or manager instead of through a third-party channel. As awareness increases among consumers about the advantages of booking direct, it is well worth your time to invest in assets that drive more bookings to your site.

1. Accept direct bookings on your website

Many vacation rental companies have websites, but they lack the capability to accept direct bookings or inquiries on their site. In 2019, consumers expect frictionless transactions online across all device types, including mobile and tablet. Building a website with these features on your own is a costly endeavor, and thankfully, there are plenty of out-of-the-box solutions to easily launch your own branded booking site.

Most of these solutions are part of a larger vacation rental property management system, so your inventory, pricing, photos, availability etc. are already available when you launch your own branded site. 

Tip: I’d recommend to speaking to several before moving forward with a provider.

For more reviews and comparisons of these options, Capterra has a comprehensive list of vacation rental software providers.

2. Search engine optimization (SEO)

Search engine optimization (SEO) is the practice of increasing traffic to your website from search engines, primarily Google. SEO is a long-term investment, and it takes time to improve your rankings in organic search. In the vacation rental space, the large OTAs dominate search traffic; however, there are independent brands that have broken through.

In Savannah, for instance, Googling “Savannah Vacation Rental,” two of the top five organic results are local players Southern Belle Vacation Rentals and Lucky Savannah. These sites employ two of the top strategies we see have the most success for increasing search rankings:

  • Increasing the number of high-quality backlinks to your site.
  • Frequently updating your site with new content.

High-quality backlinks are when websites with authority in the relevant space and a good amount of traffic link to your site. Publishing content that links to your site on these websites increases the number of backlinks on your “SEO score.” Some of the ways you can generate quality links to your vacation rental site include:

  • Partner with local events like marathons, conferences, and music festivals to get listed on their site as a provider of accommodations.
  • Reach out to the local tourism authority to get listed on their site.
  • Work with local bloggers and publications to get reviewed on their site or to exchange guest posts.

In addition, search engines favor sites that constantly have new content added. Two of the best ways to keep adding fresh new content on your site are:

  • Allow guest reviews on your site.
  • Start a blog or newsletter and update it at least once a week.

SEO is a long-tail strategy, and you can’t expect results overnight. Build a few hours into your week to reach out to sites that will link to your site and to write a blog post.

Tip: If you don’t have time, use a site like Upwork to find a freelancer that can help execute these SEO tactics.

3. Build an email marketing list

A robust email list is one of the most valuable assets you can leverage to drive more direct bookings. Unfortunately, many of the OTAs make it complicated for vacation rental managers to collect emails from the booker of their properties. Furthermore, getting access to the names and emails of the other guests in the home can be nearly impossible.

An easy first step to start collecting emails is to add email collection to your website. This can be especially effective if you provide a discount code in return for signing up for your email newsletters.

It is more challenging to do this for guests coming from third-party channels. StayFi offers a unique and seamless solution to collect contact information from all your guests during their stay. They set up a branded WiFi splash page that guests use to access the WiFi system with their name and email. This solution not only solves the issue of collecting emails, but also is an easy way to increase your brand awareness to guests whenever they log on to the WiFi in your homes.

They also offer marketing services to help you build/manage your email list and scale your marketing campaigns.

Tip: You can eventually generate additional revenue through affiliate networks like VigLink by building a valuable email list.

4. Deploy email marketing automation

“Marketing automation” is industry jargon for having a series of automated messages sent without human intervention. With the right email service provider, setting up marketing automation is easier than ever. Providers like MailChimp and Constant Contact have tools to set up different types of automated campaigns without any special technical skills.

The most basic type of campaign is a welcome series that sends out a series of emails spaced out over a set time-frame after an individual joins your email list. For instance, if someone joins your email list in exchange for a 10 percent discount, you can set up a welcome series email campaign with the following logic:

Time Action
Immediately Send a welcome email with the 10% discount code and brief introduction to your brand.
+2 Hours If the previous email was not opened, send a similar one.
+2 Days Send an email with highlights of your top six homes.
+14 Days Send an email with the top three reasons to visit one of your destinations.
Every 30 Days Send an email about your homes, destinations, or brand that reminds the email subscriber about their 10% discount code.

Tip: The more you can personalize and customize these emails based on how and when you collected the email, the better results you will achieve.

5. Include your brand on OTAs

It may seem like a simple idea, but you would be surprised about how many vacation rental managers aren’t doing it. Sites like HomeAway allow rental managers to list their brand under the property manager section. Consumers like to comparison shop on the web and don’t be surprised if they Google your company name once they see it on an OTA.

Offering a discount in exchange for signing up for your email list on your website may be just what you need to convert this traffic into a direct booking.

3 Building Blocks for Creating a Sustainable Business

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We arrived at the Vacation Rental Women’s Summit (VRWS) with a clear goal: to give people our perspective on the right way to build a sustainable business. The alternative accommodations space has dozens of conferences per year and we didn’t think this one would be particularly different. However, to our surprise, it was. The VRWS was a conference focused on inclusion and collaboration which are two ideals that set it apart from other conferences and can make your business just as unique.

Creating any successful venture requires coordination. A conference is an endeavor which is built almost entirely on logistics. People come from far off places to network and hear speakers who must also travel from somewhere, so it becomes a question of foundation. Do you have all the proper pieces in place to allow your conference to flourish?

A sustainable business works the same way. At Rented.com, we believe there are three core principles that serve as the building blocks for a business to have sustained growth: alignment, articulation, and assessment.

  • The idea behind alignment is simple.When every person and every process in your business is moving in the same direction, you’ll spend far less effort to get where you want to be. Define your big picture goal, your “North Star”. 
  • Now comes articulation. The definition of the goal is useless if your team doesn’t understand it. Clearly explain how each segment of your business contributes to the overall vision.
  • Lastly, there’s assessment. Analyze what strengths and weaknesses your business already has then hire based on your assessment. If you hire the right people and build the right environment, you’ll be held accountable for the other building blocks we’ve previously defined.

Hiring well and building a community that fosters diverse ideation is an investment in human capital. It’s you, as a business owner, committing yourself to the team primarily and being confident in that team’s ability to steer the ship where you want it to go. This investment is, in many ways, the very same one made by the VRWS. From our perspective, the VRWS committed to inclusion, engagement, and empowerment. Like many vacation rental conferences, it was a great place to network and meet new people, but it stands out due to its collaborative environment. It felt comfortable to chat with others and the conversation was always uplifting without any power struggles.

The environment also pushed us towards looking into how interpersonal relationships are paramount in business, especially vacation rentals. After all, this is, first and foremost, a hospitality industry. We’re here to create lasting experiences for guests, and the first step toward that goal is interpersonal connection. That commitment to connection is the breeding ground for collaboration. We experienced this phenomenon at the VRWS and you can experience it in your business too.

We came with the goal of doing what we do at every conference: learn, teach, buy, sell, network, repeat. But we received so much more from 2019’s Vacation Rental Women’s Summit. We’re now recommitted to focusing on interpersonal relationships in business and otherwise. If you missed the summit this time, have no fear. You can still dedicate yourself to building a successful business that’s bedrocked in strong relationships. Remember to align, articulate, and assess. Build a community that values inclusion and empowers people to push forward and speak their minds. Follow all of these steps and you’ll be well on your way toward a sustainable business.

 

This article is also written by Amber Knight, Sr. Sales Operations Manager, Rented.com. 

 

Amber is an award-winning, results-driven Growth Leader with success in building cohesive, high-performing sales teams that drive explosive revenue growth through channel partnerships. She is highly skilled in managing pipeline, forecasting sales, and increasing operations in non-traditional markets, and she has a proven track record of maximizing acquisition revenue while minimizing downtime.

Making the case for Condo Hotels: Condo Hotels Seek Their Own Category

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condo hotel

By John Dalton

Only a small percentage of the traveling public knows condo hotels exist. Many tourism insiders are unaware of the category, while others seem to totally ignore it or group it with hotels, condos, or vacation rentals.

That is why our group, the Onsite Property Management Association (OPMA), and its membership are knocking on as many doors as possible to show everyone why condo hotels should be recognized as an individual category.

The objective is twofold:

  1. To reduce the confusion experienced by travelers seeking condo-type accommodations with onsite hotel-like service
  2. To level the playing field for condo hotel management companies listing on online travel agencies (OTAs)

The Definition of a Condo Hotel

A condo hotel is defined as a multiunit property legally classified as a condominium, in which each unit is individually deeded.

Generally, units are collectively placed into transient hotel rental operations, offering most of the services of a hotel, such as front desk operations and maid service. Condominium units are usually larger than hotel rooms, ranging in size from studios to four bedrooms, with fully equipped kitchens and laundry facilities. They are geared for transient use of thirty days or less.

What makes condo hotels different? And why should they have their own category?

  • They provide the spaciousness of vacation rental condos or homes with full kitchens and separate bedrooms and bathrooms.
  • They provide an onsite 24/7 service on behalf of unit owners to serve the guests.
  • They provide the onsite amenities and operating functions of hotels.
  • When checking in, guests experience the convenience of a front desk on the property.

This offers the best of both lodging worlds. Furthermore:

  • Condo hotel properties average 1,105 units—far more than the average number of rooms in a hotel.
  • Hotels are limited in their ability to expand to multiple rooms. Space is limited.
  • Condos do not have the managerial ability and resources within their properties to offer guests a wide variety of amenities and services onsite.
  • In the most frequently visited vacation destinations in North America, there are more condo units than hotel rooms.
  • Condo management companies create jobs in these destinations.
  • In the market, condo hotels generate more taxes than other lodging companies to support the local economy.
  • Condo hotels abide by the safety standards established within each community.

Playing such a leadership role in the most-visited markets differentiates the condo business model from almost every other type of lodging offered. The management companies’ contributions need to be recognized by all stakeholders in the communities where condo hotels operate.

Advertising Condo Hotels

There is another major concern: condo hotels are not being advertised to the traveling public as much as other accommodations.

When travelers go online to seek accommodations, there are a variety of categories from which to choose. They may select one of the following, each having its own definition: hotels, motels, homes, condos, timeshares, cottages, lodges, cabins, townhouses, RV parks, bed-and-breakfasts, apartments, and, yes, even single rooms. Condo hotels are rarely identified in the accommodation options.

In a Google search for “types of accommodations” or any other search that does not mention a specific type, you will find results that exclude condo hotels. Veesko lists fifty-seven types of accommodation, and condo hotels are not among them. Vacayholics shares definitions for fifteen types and makes no reference to condo hotels. A search for “vacation rentals” yields several types, but condo hotels are nowhere to be found. Keep searching, and you will see how many sites do not consider condo hotels a category. This is why OPMA wants to help the tens of millions of vacationers annually who already stay at condo hotel properties and the millions who are still seeking the best of both worlds.

Without using the words “condo hotel,” these consumers are finding it very difficult or almost impossible to book the accommodations that best suit their lifestyles. This leads me to another Google search. If I enter “condo hotel accommodations Myrtle Beach, SC” and then select the list “The 10 Best Condo Hotels in Myrtle Beach,” I find that Sleep Inn, Quality Inn, Fairfield Inn, Red Roof Inn, Courtyard by Marriott, and even Super 8 and Knight’s Inn are masquerading as condo hotels. In fact, the list contains more than 200 properties, and only a handful are true condo hotels. This is only one example of why vacationers and condo hotel companies are frustrated by not having a specific condo hotel category.

Whose site did I access in that web search? TripAdvisor’s. As you know, it provides reviews along with its listings. The reviews next to several of the hotels listed under “The 10 Best Condo Hotels in Myrtle Beach” were anything but complimentary. This leads consumers to believe condo hotels are not providing the services they promise. Nor do the hotels provide the spaciousness, kitchens with full-size refrigerators, and multiple TVs that condo hotels do, which is what the prospective vacationers are seeking.

Condo Hotels and OTAs

Which leads me to the second objective OPMA needs to achieve: leveling the playing field for condo hotel management companies in OTA listings.

Annually, OTAs spend millions of dollars on marketing to attract travelers to their sites. The marketing messages are focused on providing the lowest price. The moment prospective travelers touch a mouse and begin to browse, they are preconditioned to seek those prices.

Not having their own category, condo hotels are lumped in with hotel listings on one side and vacation rentals on the other. As consumers scroll through the hotel listings, the condo hotel rates are higher than the hotels. Few consumers realize that the hotel price is based on one room, while the condo hotel price is based on a studio or two bedrooms with a full kitchen and multiple TVs.

On the vacation rental side, the condo hotel rates are higher than those of off-site condos and other properties. Most consumers have no idea that the condo hotels rates include front desk check-in, 24/7 onsite maintenance and security, housekeeping, and other amenities not provided by facilities in many of the other categories.

There is no “apples to apples” comparison. It is more like “oranges to bananas” and “figs to grapefruits.” Now is the time to start making it easier for people to book vacation rentals by being more specific in the online listings. No wonder so many people are saying they spend endless hours online planning their vacations.

Condo hotel pricing is all about value. The pricing represents management teams that have combined the hotel and condo operations into one. That is why we say that OPMA is more than a collection of properties—it is a collection of minds.

The management teams at condo hotels have mastered the complexities that both hotel and off-site companies encounter. The onsite services delivered each day are self-contained and not outsourced, providing a more immediate response to guests’ requests. This justifies the higher rates they charge and explains why condo hotel guests say the rates are worth it.

Choosing Cleaning Products for Vacation Rentals

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cleaning products vacation rental homes

A housekeeper’s world is a dangerous world! There are all sorts of nasty microbes that need to be eradicated from the property as it is cleaned. Having the most effective cleaning products is imperative to the effectiveness and speed of the cleaning professional. When choosing cleaning products, I consider the following items:

No rinsing required

The products should only need to be wiped off the surface. A product that needs to be rinsed off before the surface is dried takes extra housekeeper time.

Dwell time

The product should be doing all the “heavy lifting” so to speak. As the product is sitting on the surface, it should be breaking down the soap scum, hard water deposits, and oils. There should be very little elbow grease required from the cleaning professional.

Deadly to microbes

Not all cleaning products kill all microbes or kill them quickly. Some products can take up to 10 minutes to kill Staph, which is unacceptable! When evaluating a product, ask for a list of microbes the product kills and how long it takes to kill them. The product should kill the microbes in a short dwell time, if not instantly.

Sustainable

The product must be sustainable. Many natural cleaners are not effective at killing microbes and breaking down soap scum and body oils.

Easily delivered

Not all products can be delivered easily. Make sure the vendor or supplier can handle your volume and delivery requirements.

Bottle labels

Labels must be provided for free to you as a purchaser of the product; you should not have to purchase labels. Every bottle must have a label on the outside of the bottle that matches the product on the inside.

Number of products

Cleaning professionals have enough to lug around without being required to carry an absurd number of products with them as they clean. Four or five cleaning agents are generally enough to clean all the surfaces they will encounter.

Concentrates

With very few exceptions, products should be available as concentrates. This allows the vendor to ship more product with less water, bringing down the shipping cost and reducing the cost per ounce needed create the correct dilution ratio. The dispensing system or product makeup needs to be able to handle different water chemistry to be effective and create the desired result. Not all water is created equal.

Section 8 of the SDS

Section 8 of the Safety Data Sheet describes the personal protective equipment (PPE) needed to use the product. If the SDS says you need chemical-resistant impervious gloves and a face shield, cease using the product immediately! Many products are available that will do the job without cumbersome PPE.

Everyday use or deep clean

What is the primary purpose of the product? Is it designated only for everyday use, or is it to be used on a deep clean? Furniture polish is a product that, in general terms, is only needed when deep cleans are performed. If it is a deep-clean-only item, it is important to consider how it will be stored and who will receive training on how to use the product.

Always be testing

New products and dispensing systems come out all the time. Every department should be testing new products to see how they work and whether they make the cleaning process faster.

Choosing the correct cleaning products is vital to the success of the cleaning professional. Ensuring that they are cost effective, safe, and sustainable and require little elbow grease to be effective is the responsibility of the department manager.

Using the right cleaning products will improve productivity, efficiency, and cleanliness of the property.

 

Distribution Strategies—The Big Picture

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house stand out vacation rental merchandising

I once spoke at VRMA conferences about the changes, expense, and reality of OTAs coming into the vacation rental industry. Now we look back and ask what happened to the good ole days of having the same guests year after year, printing a brochure, and waiting for people to call. Property managers now have to think about distribution. What has the vacation rental industry become? A product sitting on a shelf? Well, unfortunately in some instances, yes. The way you merchandise the product is key to having a well-rounded distribution strategy. This does not mean your business cannot stand apart both from a merchandising and service point of view, but the ways guests find their vacation rentals have changed in a big way.

For those new to the vacation industry, we now need to consider distribution as how to get the “product” in front of more eyeballs.

Distribution strategies are complicated. If you think about it, you are merchandising and distributing your product across many different platforms and reaching many different possible guests—it’s important to get the product in front of the right person at the right price at the right time.

The hotel industry has been doing this for years and frankly still struggles a bit in deciding how to allocate its business mix.

Focusing on overall distribution strategies, property managers will want to plan in advance which distribution avenues are right for the business and then be strategic about implementing the strategy. For example, one might target the following channel mix:

When it is time to write the budget, managers need to plan how much of each channel they wish to target. Each has a different acquisition cost, so everything must be taken into consideration.

The different channels for bookings are:

  • OTAs: OTAs can bring a lot of value to the booking mix. Although they tend to have higher outright commissions, they also bring several key benefits, such as the widest traveler reach, improved low-season occupancy, synergies with air travel, and, last but not least, the billboard effect.
  • Website: How many bookings do you want from your website? How many lookers (unique sessions) does it take to get a booking? Measure this now, holding your web provider responsible for measuring and improving on this metric.
  • Voice: True, voice has gone down, but it will never be reduced like it was in the hotel industry. Why? Because a vacation rental stay is a high consideration purchase. This means it is important, complicated, and expensive. Converting by voice is also the highest converting marketing avenue, and normally the booking value is higher as well.
  • Listing Sites (HomeAway, VRBO, Airbnb, and other listings): As with OTAs, you need to evaluate the cost of doing business on this channel. These are fantastic channels as far as eyeballs go, but because of their opaque model (the consumer does not have the ability to see who the accommodation is being booked with), the consumer will never know it is you. Additionally, many of these sites have introduced service fees directly to the guest that effectively increase the overall price of the booking. When comparing channel commission costs, be careful to compare apples to apples, factoring in traveler-direct service fees for those channels that include or exclude this concept.

Each of these channels has a different strategy to make it as effective as possible. Don’t play hide and seek. If you decide to use a channel, do it with the full intention of maximizing your strategy.

OTA Channels

The number of channels one’s inventory is listed on is not as important as performance on the preferred channels. Establishing preferred channels would be a great way to start. This can be discussed with the account manager at the channel partner.

We believe focusing on all electronic channels at once is a spray-and-pray strategy—being jack of all trades and master of none. If every channel a property is displayed on has a mediocre listing, every guest who views the properties will see something mediocre, and no one wants a mediocre vacation. Conversion matters. It’s better to do one channel in an excellent fashion than to do 20 in a mediocre way, even though it may sound counterintuitive from someone in the channel management business to say “less is more.”

How to have the BEST listings

  • Photos: The old adage “a picture says a thousand words” is really true in our industry. Quality, high-resolution photos form the number-one factor that will make a home or condo stand out. Hiring a professional to take the photos will really make a difference in quality. Focusing on good photos helps with listing quality and lets you take advantage of the algorithms the OTAs use, which boosts rankings. People want to see the inside of the home or condo to see how it is decorated, and they want to make sure they have their own private bathroom and that the kitchen looks big enough for the entire family. High-quality photos of amenities, such as the pool, will help guests envision themselves there, enjoying it.
  • Know yourself and know your competition: Use competitive analysis tools to understand the market around you and to make sure the price is right. If you have better reviews than your competitors and lower pricing, you could use that information to increase your rates.
  • Bird in the hand: Resist the temptation to mark up rates based on channel commission. There is a simple economic law, similar to the law of gravity, called the law of one price, that states that one product should have one price in the marketplace to optimize supply and demand. Marking up inventory by 10 percent for OTA X and seven percent for OTA Y or 12 percent for a listing site causes price confusion in the marketplace and ultimately reduces the demand for a property. If you believe your product could stand an increase, increase your rack rate—then you can discount for direct bookings. This takes solid homeowner agreements and communication about rate strategies in today’s market. And inconsistent rates hurt the brand in general—imagine how you would feel if you booked on Airbnb and then found out that you would have paid $100 less had you booked direct. Who would you be mad at? The property manager, that’s who. This can affect reviews as well.
  • Stay on top of your listings!
    • Availability: When availability is not up to date, you can end up with an overbooking or miss out on bookings during a much-needed period. This may seem obvious, but many people fail to stay on top of availability, whether because of attempts to allocate inventory strategically, forgotten blackouts that never get lifted, or accidentally leaving a long minimum length of stay on a listing. This is an ongoing process that needs to be reviewed every few days.
    • Fees and taxes: Update and double-check fees and taxes regularly. Sometimes there may be a listed cleaning fee of $100 that has since increased to $150 in the PMS. There is no faster way to lose a possible repeat customer than by charging a higher fee than expected when they booked or by having higher costs on a direct channel. The hotel industry does this all the time.
    • Policies: When you change a check-in or cancellation policy, make sure you follow through on all the channels so guests aren’t waiting for hours in the lobby when they thought they could check in.
    • Reviews: Guests are constantly leaving reviews. Not responding to a review makes it look like you don’t care about the guests, and you are also punished on your OTA rankings for not responding. Compare your reviews to those of your competitive set. Higher review rankings equal higher rates.
  • Merchandising:
    • Airbnb, Expedia, HomeAway, and Booking are retailers, just as there is a difference between shopping at Walmart and Nieman Marcus. Check your listings like you would if you were a consumer. Make sure the listing you see is what you are hoping the guest will see. Not all channel managers deliver the same quality content on the distribution sites.
    • Quality content: Quality content means the right description in the right area, such as the right photos where it makes sense to have photos. Not all PMS data tiles are the same, so working with a channel manager who does good quality content management is key to having a well-placed product.
    • Slow is fast: Many players succumb to the idea of a landgrab. But a property manager’s job is to protect the sanctity of the property and its identity, so don’t allow your inventory to become a zombie listing with no effectiveness.
  • Prune the tree: Get rid of or update and clean up underperforming listings.
  • Embrace the operational: Do not enter into any OTA or channel management relationship imagining that it won’t require manual and operational work. Overlooking the impact of this channel’s operational cost is setting the organization up for failure.

By Michelle Marquis, Chief Revenue Officer at Lexicon: Michelle Marquis is a leader in innovation, strategy, and best practices surrounding the vacation rental industry. She has been instrumental in successfully building other innovative technology-related businesses in this industry for well over a decade. 

Safety in Vacation Rentals Should be an Expectation, Not an Option

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When it comes to accommodations options, vacation rentals lag behind hotels in one important area: safety.

Based on our recent research, over two-thirds of private accommodations still use traditional keys in order to grant access to a property, while hotels moved to disposable key cards decades ago, and many even allow guests to unlock their rooms with a smartphone app. In addition, hotels commonly use exterior cameras, which help guests feel more comfortable when entering the property and leaving their cars overnight.

The lack of such safety features in private rentals is not lost on travelers. According to new research from Morgan Stanley, 13 percent of people who do not use Airbnb cite safety as their primary reason for avoiding that accommodations service. Teresa, a private accommodation traveler I talked to for this piece, put it this way:

“That property I recently stayed at used an old lockbox with the same code for everyone to get the key out of. Mortified by how many people had access to—and could have potentially copied—the same key, I asked [the owner] if she ever thought of switching to a smart lock. She almost bit my head off because, apparently, sharing a lockbox code to a key that can be copied is much safer than a ‘smart lock that can be hacked.’ I truly was mortified to hear that.”

Until the recent gains in awareness of rentable private accommodations, driven primarily by Airbnb and online travel agencies, this niche industry didn’t consider itself to be in direct competition with hotels. That mindset is changing. Travelers today view private accommodations in the same search sessions as chain hotels, and they expect certain features, like safety, to be standard in both types of lodging. Even in standing out from hotels, vacation rentals need to offer a comparable level of security.

If you think online travel agencies and rental platforms will cover any safety-related claims, you may be in for a shock. Properties are independent of the platforms, and thus the latter can avoid liability claims related to safety breaches.

Thus far, many property owners and managers have swept safety concerns under the rug, calling them unavoidable or too costly to correct. But with the growth in safety awareness among guests, that attitude is changing. Fortunately, property managers and owners can put consumers’ minds at ease without introducing new problems such as hacking.

Install Keyless Locks

To create more secure properties, start with the easiest step: installing keyless locks. The right locks should only allow the right person to enter the right property at the right time. They also give the property manager the ability to revoke or grant access at a moment’s notice. Deadbolts carry a slight advantage over lever locks, given lever locks’ greater vulnerability to forced break-ins.

Proper keyless locks should enable control of the lock in a secure, encrypted manner, which provides a far more secure experience than a lockbox and a mechanical key. Customers are assured that no one with a copied key will break in while they occupy the property. At the same time, property managers are spared the hefty cost (around $150 per instance) of rekeying the lock every time the property turns over.

Increase Visibility

Exterior cameras, such as driveway and doorbell cameras, are another feature that can add extra security to your property. These devices notify you when someone arrives at a property that should be unoccupied, thereby helping to deter theft. In addition, visible cameras—outside only, of course—provide more cautious guests with a sense of comfort.

You can also use plug-in modules and light switches to simulate occupancy in an unoccupied residence by having lights turn on and off automatically. Door and window sensors can ensure that entryways aren’t left open when guests leave.

Smart home devices like these are rapidly becoming more common, so guests will continue to grow more comfortable with their presence. Coldwell Banker reports that the implementation of smart home tech increased by 33 percent in 2017, and more growth is on the way. If the vacation rental industry intends to survive in a more competitive vacationer market, property owners must adopt more secure technology to assure travelers that their hosts take safety seriously.

 

Sean Miller is president of PointCentral, a subsidiary of Alarm.com and the leader in smart home automation solutions for long-term and short-term managers of single-family and multifamily rental properties. Outside of having a lifelong passion for technology, Mr. Miller has almost ten years of professional experience with B2B and B2C IoT/home automation technology, having previously led global sales and business development for Wemo, Belkin’s home automation business unit, and launched Mobile Link, a cellular-based internet connectivity service for generators, at Generac Power Systems.

 

Maximize Revenue with Transactional Content

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maximize revenue transactional content

Content can often feel overwhelming to produce, but when written with intent, vacation rental managers have the incredible opportunity to boost their brand, integrate their marketing efforts, and grow their businesses.

When planning and creating content, you may feel like you’re already behind. Instead, take a step back and focus on serving a purpose. To do that, consider why you’re writing a particular piece. Are you trying to generate reservations, attract new travelers who may not know your brand, or connect with past guests? Once you decide on the goals, consider how travelers will find your website on search engines and then tailor content to achieve this goal and appeal to searching travelers.

There are three types of queries travelers may use to find your website on Google and Bing, and you have the opportunity to structure your strategy around each:

  1. Transactional Queries drive direct-bookings, so they are the most important. For example, when people search, “cape cod beachfront rentals,” they are looking to rent a home on Cape Cod. Because transactional queries are vital to your business, you’ll want to focus your efforts first and foremost on creating content for these types of queries: your homepage, property category pages, specials, etc.
  2. Informational Queries connect with potential guests when they are looking for things to do in the area. A traveler might search, “Cape Cod Labor Day.” By creating content that connects with their search, you are broadening the amount of exposure for your brand.
  3. Navigational Queries are branded queries. If travelers already know who you are, they will type your business name into Google. In this case, your Google My Business page, your site links, your title, and your meta descriptions are places where navigational queries can have an impact. A lot of search queries on Google are navigational and they develop brand recognition.

Writing with Intent Case Study: Martha Murray Real Estate and Vacation Rentals has been independent and locally owned for 35+ years with over 300 properties on Cape Cod. This past year, they have revamped their content strategy and aimed at transactional and informational search queries to drive reservations. They chose to create clear and concise landing pages, including one for beachfront properties, that are true to their brand while also focusing on their goals.

By the end of the year, they were the second listing when users searched “Cape Cod Beachfront Rentals” on Google and their beachfront page became one of their highest volume pages with a 600 percent increase in new users year over year.

Additionally, they created “Martha Murray’s Beachfront Events Pages.” Over the course of the year, there have been 17,000 page views from the search query, “Cape Cod Events,” a great example of increasing results with quality content. Events pages made for informational content can lead to transactions, yet events are interesting because they are timely when travelers are often visiting your destination for concerts, festivals, sports, holidays, etc.

For example, Martha Murray’s landing page for “Cape Cod Labor Day” ranks number two in Google search. This page goes the extra mile by providing the schedule of events and useful information for travelers. Another example is the search query, “Cape Cod Barnstable Fair 2018,” which is a large event located right near Dennis, MA. Martha Murray created a page for this event and it ranks number one in Google search with valuable information like a schedule for travelers.

Summary: Focus on building content with three considerations in mind, to reach travelers searching for lodging, those searching for experiences, and those who know your brand. Initially create content that drives reservations, such as homepage, property category pages, specials and promotions, or other landing pages that promote specific properties. From there, expand the strategy to include informational content based on search queries for activities, events, and things to do in your area. This strategy will accelerate year-over-year website traffic, conversions, and revenue. In the competitive vacation rental landscape, it can be challenging to compete against OTAs and their enormous budgets, yet vacation rental managers can extend their presence, leverage their local expertise, and grow their brand with qualified content.

About Bluetent:
Bluetent is a digital agency with a passion for reaching travelers, inspiring guests, and attracting owners. Our team firmly believes in providing vacation rental managers with effective online marketing strategies to elevate their businesses. Rezfusion, our eCommerce platform, delivers a seamless user experience with direct-booking websites, distribution solutions, guest experience tools, and marketing services. The robust platform currently supports 250+ vacation rental providers and generates $400 million in annual online reservations. Rezfusion fully integrates with leading property management software, is PCI-compliant, and is designed to motivate travelers to book. With a growing team of 80+ individuals who inspire our culture, we’re  Outside Magazine’s “Best Place to Work” seven  years running and we strive to efficiently evolve travel and hospitality businesses to generate sustainable growth for our clients.

Unlocking Travel for All: How VillaKey is Making Vacations Accessible for Families with Autism

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villakey autism accessible travel

“I got an opportunity just a couple weeks ago to spend some time with one of our families in Orlando,” said Alice Horn, founder and CEO of Miami-based VillaKey. “It was really kind of emotional for me. The mom was walking around telling me how much it had meant to her son and her whole family to have a vacation experience and make vacation memories just like any other family. The little boy was over-the-moon excited that there was a Mickey-themed room and a movie theater.”

While this may seem like an average vacation rental guest story, this experience was special: the little boy, Jason Lanza, has autism spectrum disorder (ASD). ASD is a developmental disability that encompasses a range of conditions that can cause behavioral, social, and communication challenges. A report published last year by the Centers for Disease Control found that the prevalence of autism in children is about one in 59.

According to the Autism Society, more than 3.5 million Americans live with an autism spectrum disorder. Travel is particularly difficult for many families with autistic children because they may have trouble adapting to change in their surroundings and routines, can become quickly overwhelmed by sensory input, can wander off in an unfamiliar location, and experience other issues.

Lanza and his family stayed in one of VillaKey’s Orlando homes specially designed to help address these challenges and to make travel easier for families like his. The home is a part of VillaKey’s autism-friendly collection, a selection of 200 properties and growing.

The company works with homeowners and property managers to identify and upgrade homes with the following criteria:

  • Quiet location
  • Soft lighting, soft or neutral colors, soft sheets, and fragrance-free cleaning products to minimize stimulation
  • Pet-friendliness is strongly recommended because many kids with ASD have service pets
  • Alarms on exit doors to alert caregivers if a family member with ASD wanders off
  • Security fence around a pool
  • Full kitchens so parents can cook specialized meals because kids with ASD often have allergies and other dietary sensitivities

Although it manages a small number of properties, VillaKey is primarily a marketing platform and currently lists about 1,000 total properties across Orlando, Miami, and Colorado. The company is working with professional property managers to expand its autism-friendly collection and its wider portfolio in clusters around attractions and destinations that are appealing to families with ASD, including additional Florida beach communities, San Diego, Pigeon Forge, and Myrtle Beach.

Vacation rentals, private homes by nature, also add a layer of comfort for guests. “In the vacation rental industry, we have the opportunity to control the environment for a family much more so than in a hotel,” Horn said. “When you walk into a crowded hotel lobby, there’s a lot of people, noise, stimulation, and sensory input for a family and a child, and that can be a tough start to a vacation,” she said. “But when you walk into a home, its welcoming, calm, and familiar. A lot of kids have trouble with change, but a home environment makes it much easier for the whole family.”

Many of the families who VillaKey staff members speak with have never traveled before because of how difficult travel can be, and one of the biggest challenges is trust. “It’s really important for them to know that this is a solid opportunity and that the team behind VillaKey cares enough to learn about their needs, and part of that means certification,” Horn said.

Last fall, VillaKey became the first vacation rental company to become certified in autism travel by the International Board of Credentialing and Continuing Education Standards (IBCCES). The company is now a Certified Autism Center (CAC), and its staff are Certified Autism Travel Professionals (CATP), both of which enable the company to adequately serve the needs of families with autistic travelers young and old.

“Our program competencies are based on the training content as it relates to various settings, so applicants have a broad-based view of not only what autism is, some common signs or needs individuals on the spectrum have, and ways they can enhance the travel experience,” said Meredith Tekin, president of IBCCES. “We want our professionals to understand their clients’ needs and follow an evidence-based program so that they can use their existing knowledge of the travel industry along with their new autism-specific training to ensure an amazing experience for all families.”

IBCCES helps promote its Certified Autism Centers to a market it values at $262 billion. Certified companies receive badges, press releases, and listings on IBCCES’s online directory and AutismTravel.com, which reaches 5.6 million parents, therapists, and teachers globally. VillaKey is now featured among 36 certified autism centers around the world, including zoos, resorts, schools, hair salons, and other businesses.

Additionally, VillaKey helps extend a comfort level and trust well before guests arrive. The company partnered with the University of Miami – Nova Southeastern University Center for Autism and Related Disabilities, to develop pre-arrival materials to help educate parents and children. One is a checklist with things such as test runs to practice what it will be like to stay in a vacation rental and packing reminders for autism-specific items, including sensory-friendly toys and the child’s favorite sheets. Another is an e-book about going on a trip and staying in a vacation home that parents and kids can read together to familiarize themselves with the journey.

Another barrier to travel for autism families is cost. According to Autism Speaks, care for a child with autism costs an estimated $60,000 per year through childhood. Care for a person with an intellectual disability costs on average $2.3 million over a lifetime, compared to $1.4 million for someone without an intellectual disability. Vacations aren’t always in the financial cards.

VillaKey embraced this market by helping to break down this barrier too. Last April, it launched VillaKey Cares, a program that donates 10 percent of net profits from every reservation to help support travel expenses for families affected by autism who have limited resources. The Lanzas were the first family hosted through this program.

“As a team, we all believe that it’s important for any business to have a social component and a mission beyond the bottom line,” Horn said. Because the number of kids with ASD is growing so rapidly, “It’s going to be incredibly important, not just for the travel industry but for all industries and business, to adapt and think about how to take care of the needs of this population,” she said.

Beyond all the social good VillaKey is doing for an underserved traveler segment, pursuing niche markets is simply savvy business. “We all need to find some way to set ourselves apart with commodification of the industry . . . Having some kind of uniqueness is incredibly important,” Horn said. “To be able to do that in a way that’s benefiting families and society is an added bonus.”

Related Article: VillaKey Becomes First Certified Autism Center VR Company

Related Article: The Opportunities In Between: Capturing the Niche Markets Others Don’t

 

Fireside Chat: Breezeway and Durk Johnson

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fireside chat breezeway ben firn durk johnson vrhp

After nearly 20 years in the vacation rental industry, Durk Johnson has seen it all. From his accidental transition into the business with Deer Valley Lodging in 2001 to his executive roles at the Housekeeping Solutions Team and Vacation Rental Housekeeping Professionals (VRHP), Durk has cemented himself as a leading figure within the industry. Durk may not be in the nitty-gritty of managing physical properties anymore, but he spends his days giving property managers the secret sauce for better property operations.

That is why Ben Firn, head of marketing at Breezeway, asked Durk to stop by the headquarters in Boston. What transpired was an enlightening chat about the shifting landscape of housekeeping in the vacation rental industry.

 

Ben: Why do you think quality property care has become a focal point for vacation rental property managers?

Durk: Vacation rentals are more mainstream than they were a decade ago. Airbnb, VRBO, and HomeAway catapulted the industry forward and empowered guests to demand more. Quality property care is critical to the short-term rental business because if a guest has an issue due to housekeeping or maintenance, their stay is practically ruined. In fact, the guest could have an excellent reservation experience and a great front desk experience, but they could show up and find hair in the bathroom or dried spaghetti sauce on the kitchen ceiling, and at that point, the property manager has lost that customer’s loyalty.

Ben: Today, it only takes one cleanliness or housekeeping issue to ruin the guest experience, which leads to bad reviews, decreased referral business, and no return stays.

Durk: Absolutely. These vacation rental guests are time impoverished. When they finally get a chance to relax at a great location that they’ve been looking forward to, their expectations are high. If their first impression of a vacation rental doesn’t meet these expectations, guest complaints start to flow from there.

Ben: Time on vacation is precious, so guests expect an impeccable experience. Let’s not forget that travelers are younger and more demanding than prior generations were, which leads to higher expectations about the physical space—not only its cleanliness but also its intangibles like thoughtfully arranged décor, character, and concierge services.

Durk: People are starting to care more and more about the character of vacation rentals. Guests want to stay at a home away from home and want to feel completely comfortable during the stay.

Vacation rentals were chasing hotels for the longest time, but now, the luxury and amenities of the two hospitality types are almost on par. Ten years ago, guests would call down and tell the hotel front desk that someone left a bathrobe in their room (the response was “no sir or ma’am, we left that for you to use”). Now, guests call down and demand extra bathrobes. And these types of amenities are in vacation rentals too.

 Ben: And have you seen higher expectations from property owners too?

Durk: Absolutely. I think it’s great to have educated owners as long as they aren’t misinformed. But even though expectations are higher, it’s difficult for the property manager to educate the owner with respect to the things he or she does for the guest and the property. This is where platforms like Breezeway come in so that the property manager can easily share reports that detail all the attention they’ve given to each property. I think it’s a good thing that owner expectations are rising because now everybody can elevate the standard of property care.

Ben: Which should lead to changes in property operations.

Durk: I think it already has. I look at how companies are now operating, and it’s much more efficient than it was 15 years ago.

I read an article recently that compared hotels to vacation rentals. When hotels miss a revenue number, they’ve got 52 weeks to catch up to their number. But when a vacation rental misses their weekly number during busy season, there’s no catching up. Vacation rental managers must be on their A game to make sure everything is accurate and running smoothly—staffing, housekeeping, maintenance, and much more.

Ben: This push for quality is real, and it’s putting pressure on vacation rental managers to acquire and maintain better inventory.

Durk: Therein lies one of the big issues for the property manager. Regardless of who you are—whether you own the property yourself or you’re managing it for someone else—people often delay upgrading inventory. Sometimes the owner is unwilling to spend money renovating or replacing furniture, and sometimes he or she holds too much sentiment. Either way, an unwillingness to upgrade quality is disadvantageous to business growth.

I think failing to replace an old mattress is a major taboo in the hospitality world. The industry cares about two things: safety and a good night’s rest. If your mattress is 20 years old, then that good night’s rest left the building 15 years ago.

Ben: What do you think matters more: condition or cleanliness?

Durk: Some people don’t care whether the property’s condition feels or looks old. These folks are after a nice cheap rate in the location they want. For most people though, cleanliness always matters.

That said, if you’re looking to maximize occupancy and revenue, then renovating becomes necessary. Most guests are looking for cutting-edge technology in the homes they spend time in. I always recommend that vacation rental management companies flush out a bottom-end property for every high-end property they add to their portfolio. This way, property managers continually improve the quality of their brand. This is akin to renovating your inventory—mini upgrades every year.

Ben: But it’s not just about the physical rental itself, right? Dependability and service can be a big part of a vacation rental manager’s brand.

Durk: The role a property manager plays is very much tied to the company’s brand. Think of the phone call that happens at two in the morning when an inebriated guest is locked out. The property owner is six hours away from the property and now needs to unlock it through smart home technology or assistance from a local housekeeper or caretaker. The property manager exists to work through these problems and to ensure that the guest and the property are taken care of.

I know many industry professionals think branding is slowly dying, but I couldn’t disagree more. I think companies that make the effort to get to know and connect with the guest will see their brands thrive. For companies that rely on OTAs for reservations and never connect with guests, their brands will slowly deteriorate.

Ben: Because back-office operations play such an outsized role in property management, managerial strategy is a key piece of running a great housekeeping operation. In your experience, what is the biggest mistake that rental managers make in their approach to managing their housekeeping department?

Durk: That’s a great question. I would say their biggest mistake is undervaluing the housekeeper and how he or she contributes to their operation.

Most management companies spend their disposable income on things like a new website or marketing campaign. And yet the housekeeping department is still working on computers that are 15 years old. They’re driving the rust buckets of vehicles, and they’re tucked back in the corner where nobody can see them. But at the end of the day, the housekeeping department has an enormous role in shaping the brand because it’s the housekeeper that cleans the interior, leaves the brochures and pens, and stages the property.

If you’re an owner who is disgruntled with your current management company and you keep seeing this housekeeper next door show up in a clean shirt and with a bucket of cleaning products, you’re going to want to know what’s going on and compare notes with your neighbor. In this case, your housekeeping operation serves as an additional tool for owner acquisition.

Ben: Parting shot—are smart home devices overhyped or are they the future of housekeeping and guest concierge?

Durk: Whether they are the future of guest concierge, I don’t know. There’s a place for them, and in fact, I’m looking at installing several devices in my own house to control light switches and outlets from my smartphone. Not an Amazon Echo; I have one of those, and I hate it—sorry, Amazon! I’ve also heard of a device that can detect and stop water leaks in a house. There are some cool gadgets out there that I think will be involved in the future of property management.

Vacation Rental Professionals of Maine Select Fetch My Guest to Power NortheastStays.com

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Vacation Rentals Northeast

Coming off of the successful launch of the NorthwestStays Marketplace for professional vacation rental hosts, Fetch My Guest and the Vacation Rental Professionals of Maine (VRPOMe) are pleased to announce the pre-launch of NortheastStays.com.

NortheastStays.com will be the premier marketplace where travelers can engage professional vacation rental brands in Maine, New Hampshire, Rhode Island, Massachusetts, Connecticut, Vermont and Maryland.

“Our VRPOMe mission from the beginning has been to provide support and leadership for the Maine vacation rental industry, as well as the rest of the Northeast, through effective collaborative influence in the marketplace while promoting professional standards for our members. One of our guiding principles is a promise to our guests to deliver quality service and value to the public. By creating the NortheastStays Marketplace, powered by Fetch My Guest, we will be able to promote our individual vacation rental brands while still working together to promote our unique destination and professional expertise.

The NortheastStays marketplace will allow our customers to #bookdirect. This opens the doors of communication and connection between the guests and the vacation professional manager. The guest will be free of excessive booking fees coming from OTAs, while the vacation rental professional will once again have open access to their customer’s information so that they are able to connect with them directly and share their local expertise.” said Heather Allen, President of Vacation Rental Professionals of Maine.

“Fetch My Guest is pleased to be partnering with VRPOMe in amplifying our network of professional brands to the vacation rental traveler community who are searching for a clear alternative to the OTAs.  Extending marketplaces, such as NortheastStays, NorthwestStays and CaliStays throughout North America is an important step in the continued efforts to educate and encourage the traveler to always #bookdirect with the professional host for the best rate and service..” said, Vince Perez, Fetch My Guest.

Embracing the end-to-end guest experience: How Leslie Preston built Bachcare, New Zealand’s largest property management company

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bachcare vacation rental holiday home new zealand bach

In 2003, Leslie Preston bought a vacation rental home in Hahei, New Zealand, a small beach community in the Coromandel region. When she began looking for a property manager, she was surprised to find a lack of national companies that could meet the needs of both homeowners and guests. So, she created her own. “And we’ve never looked back,” Preston said. “We’ve been clear on our purpose since then and continue forward on that original path.”

leslie preston bachcareBy staying pointed toward her true north, Preston has grown her company, Bachcare, into the largest property manager in New Zealand and Australasia, with 2,000 properties, more than 150 locations, and 150,000 guests a year. (Bach, pronounced “batch,” is the New Zealand colloquialism for vacation or holiday home, similar to “bachelor pad.”) Much of this growth has been organic, with no shortage of baches in the country, but the company has recently forayed into acquisitions too, including its October acquisition of Te Anau Holiday Homes.

However, the success Preston and Bachcare have reached are just a milestone on the way to bigger goals. “Scale is incredibly important in our industry, more so than ever. Even though we are the largest company in New Zealand and in Australasia, we are still a fraction of the size we can be,” she said—20 percent, to be exact, and her sights are set on reaching 10,000 properties.

Regardless of which destination or bach guests choose, and regardless of how many they have to choose from, guests know they are staying with Bachcare thanks to its “brand DNA,” which codes every piece of the company’s anatomy. The DNA replicates across every touch point with the promise and empowering directive, “Find your happy place.”

Looking through Bachcare’s inventory, it is easy for guests and homeowners to find happy places in every corner of the country, including Preston’s start in Hahei, along the northern coast by Hot Water Beach; the lakeside Te Anau cottages in the south; and the stylish penthouse apartments in Christchurch and other major cities. Originally from New York, Preston found her happy place in New Zealand after she moved there with her kiwi husband, Stefan, whom she met while attending the Stanford University Graduate School of Business.

Hammock and view at Preston's original holiday home in Hahei, which she no longer owns
Hammock and view at Preston’s original holiday home in Hahei, which she no longer owns

About 100 community property managers and the company’s 50 full-time staff members in the Auckland corporate office make sure every step of the guest journey is filled with happiness—for example, booking on the cheery and playful Bachcare.com or sharing a cheeky wine meme on social media. Even loading pages on its website surprise and delight with an animated sketch of a smiling sun rising over the mountains to say, “One moment, please.”

Bachcare packs happiness into other unsuspecting places too, like its in-home guest welcome materials, employee training manuals, and proprietary software. Having this cellular-level brand DNA gives the distributed team a consistent nature and singular voice on and offline, but it also leaves room to leverage individuality and the unique characteristics of their varied locations.

Happy Place guest welcome materials

Preston calls this owning the end-to-end guest experience to deliver the same personalized, on-the-ground, branded experience it did with just one home 15 years ago. “We want our guests to have a fully integrated and highly Bachcare-branded experience, from the moment they enter our website, through making a booking, arriving at our property, to our after-stay feedback process. It’s always been part of our DNA, and to be honest, always will.”

Owning the end-to-end guest experience plays a large role in the company’s selective use of OTAs.

Ian Bishop, Bachcare’s head of marketing, said, “One of the key things with Bachcare is that building a strong brand presence has been at the core of the company since way before my time (hats off to Leslie for driving the importance of that from day one.) The result means we have no dependence on the OTAs, which enables us to use them strategically as and when it seems to benefit and augment our already strong position, which year over year is around 75 percent direct bookings and shows no sign of any change.”

Due to the strength of the brand, Bachcare can drive direct bookings. One way it does so is through smart calendar management. “Of our properties on OTAs, we’ll often block important dates on those external sites because we know there is a very high chance the booking for key dates will come via our direct channel,” Bishop said.

The team also looks closely at domestic versus international travel and consumer behavior to decide whether and how to use OTAs. Although the brand is strong and well known in New Zealand, it must appeal to international inbound travelers through careful and focused spending overseas. This includes more OTA use for properties in areas popular with international tourists, such as Queenstown. The same applies to cities like Auckland and Wellington, where urban travelers are more likely to use OTAs.

140-year-old stone Gothic church converted to a luxury holiday home in Cromwell
140-year-old stone Gothic church converted to a luxury holiday home in Cromwell

However, it ultimately comes down to the owner. “Above all, we are constantly listening to our owners and what their rental goals are, which may therefore provide more sway for listing on some or all the OTAs we work with. The blend of all the above points helps us make calculated decisions to deliver the best outcome for our owners and the business,” Bishop said.

He added, “To be honest, it is the result of 15 years of dedication in building a strong brand that is trusted in the marketplace that enables all the above. I am simply in the privileged position of being the current guardian of that brand and continuing to drive it at a super interesting time for the VRM industry!”

This house-by-house, partner-by-partner strategy keeps OTAs at a healthy distance. It has served Bachcare well through HomeAway’s acquisition of the Kiwi platform BookaBach in 2013 and Airbnb’s rollout of experiences and Airbnb Plus in the country in 2018. One Stuff.co.nz article called Bachcare, “The Kiwi firm taking on Airbnb in its own game.” At 75 percent direct booking, Bachcare is winning.

In that same article, Preston called the competition with OTA giants both “a David and Goliath battle” and fun that keeps them on their toes. Fun is not a take-it-or-leave-it bonus for Preston—it is a requirement. In addition to a supportive family and sufficient capital to grow and weather the storms, Preston credits the company’s success to perseverance, resilience, hard work, and a lot of stubbornness. “Add in a bit of fun!” she added. “We’ve never lost sight of our founding purpose, principles, and values. It has been our guiding light since inception, and it continues to burn bright.”

Carrying the Torch: 5 Generations of Vacation Rental Hospitality

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Cabins for YOU vacation rental gatlinburg tennessee georgia

When Walt Plimpton was 10 years old, his job was to tow a little red wagon from cabin to cabin collecting trash bins and dirty sheets. He brought the sheets home where his mother, Miriam Plimpton, washed them, hung them out to dry, and ran them through a mangle to smooth any wrinkles. Walt then trucked the clean and crisp linens back to the cabins where his older brother, Donald, made the beds.

“We didn’t have maids, we cleaned ourselves,” Walt said. This was 1940. Miriam and Walt’s father, Herbert Plimpton, had just opened New England Village in Hampton Falls, New Hampshire. The collection of little “overnight homes,” as they were called then, were arranged like a miniature town. Some were even themed as Main Street mainstays. One was built to look like a church, another like a school, and a third like a doctor’s office.

Herbert Plimpton playing with a dog in front of New England Village
Herbert Plimpton playing with a dog in front of New England Village

This wasn’t the family’s first venture into overnight homes. In fact, Walt was a third-generation property manager. His maternal grandmother, Eva Peterson, opened Peterson’s Cabins along Route 1 in Wells, Maine, in 1922. They had no plumbing, no running water, and no electricity. She charged $0.75 per person, per night. She housed her oldest daughter and her eight kids in a big farmhouse nearby, and they helped clean and take care of the cabins in return.

Miriam and Herbert Plimpton in front of New England Village
Miriam and Herbert Plimpton in front of New England Village

By the time the Plimptons opened New England Village, just after the Great Depression, the going rate had increased to $1.25 per person, per night, and electricity was more common. The big trend back then was to have a radio in the house—soon to be followed by three-channel televisions.

Despite the recovering economy, Walt made sure to seek additional revenue sources. When his wagon wasn’t full of laundry, he collected the little green glass Coca Cola and ginger ale bottles left behind by guests—then 7 cents apiece—and towed them down to the local country store to turn them in for a nickel each. On good days, he earned as much as 70 or 80 cents a haul.

He laughed as he remembered those days. The day before we spoke he had gone to see his barber, who was running a $10 haircut special. “I don’t have that much hair anymore,” he said, “but I remember when my mom would hand me two quarters to go get a haircut as a kid, and I had a lot more hair back then!”

Walt is now 88. He has spent nearly eight decades in the vacation rental industry, and he remembers every minute of it. He has watched as motor courts evolved into motels; as resort towns sprang up along Route 1, up and down the East Coast, and then moved west; and as various destinations succeeded and failed in their attempts to grow tourism.  

During the mandatory nightly blackouts along the coast during World War II, his dad would skirt the rule against outdoor lights by cutting out “OVERNIGHT CABINS” from their cabins’ roll-down shades so people driving by could still see them. His mom would visit their competitors’ houses in the dark and count the cars in the driveway to track occupancy.

New England Village cabins covered in snow
New England Village cabins covered in snow

After Herbert passed away in the early 1950s and her kids were off at college, Miriam began to rent out four rooms in her own home to New Hampshire state troopers. At the time, the state didn’t have local offices, so she housed them, and they helped keep her safe. She called them “her boys,” and they called her their “state trooper mom.” She was later recognized with an award from the department.

Walt and Joanne Plimpton
Walt and Joanne Plimpton

Walt has carried the hospitality gene with him ever since. When he and his wife, Joanne, honeymooned in Orange Beach, Alabama, in 1957, there were only a handful of old cabins there. “No stores, no restaurants, and none of the tourism development guests find there today,” Walt said.

In the 1960s, they bought their own vacation rental in the area. After it was destroyed twice by hurricanes, most recently Hurricane Ivan in 2004, the home was rebuilt anew with six bedrooms and building codes to withstand today’s storms. It books solid most of the year.

“He hasn’t gone without a rental in his 88 years,” said Greg Plimpton, Walt’s son, who helps take care of the home now.

Greg also takes care of hundreds of other homes around Gatlinburg and Pigeon Forge, Tennessee, with Cabins for YOU, the vacation rental management company he started with his wife, Debbie, in 2001. On their 20th anniversary, the two visited Gatlinburg from their home in Georgia and decided to purchase three vacation rental homes of their own. At the time, there were about 160 property management companies in the Smoky Mountains, and Cabins for YOU was the smallest.

Today, nearly a century away from his great grandmother Eva’s plumbing-free cabins in Maine, Cabins for YOU is now one of the top five management companies in the region. The company has 330 homes, 70 employees, 50 housekeepers, and 25,000 reservations a year. Most of their guests are families in the summer, honeymooners, and nearly everyone in the fall for leaf season.

Cabins for YOU vacation rental home smoky mountains

Greg and Debbie manage the company from their Georgia office near their home in Cartersville, where they have lived for 15 years. True to Plimpton fashion, the company is now a fifth-generation family business. Greg and Debbie’s oldest daughter, Jessica Dewberry, is head of finance and human resources, and her husband, Marc Dewberry, is their chief marketing officer. Their second daughter, Emily Crumpler, does consulting for them to recruit new homeowners and owns seven homes herself.

Their fourth daughter, Rachel Shadle, works in owner care, and her husband, Matthew, handles their IT as well as the building and grounds management of all three offices and all family-owned real estate. Their youngest child, Seth Plimpton, is a finance major at Auburn University, and he says he wants to get back into the business after he graduates. He currently works on the company’s website from campus.

The Plimpton family at Rachel's wedding
The Plimpton family at Rachel’s wedding

Even with the large staff and support of their family and management team, Greg and Debbie are active in every area of the business. Debbie handles operations while Greg covers legal, marketing, and other areas.

Altogether, they focus intently on the needs of their owners. “Every decision we make points back to the real client—and that’s not the guest,” Greg said. “We respond to owners 24 hours a day. An owner gives us 65 bookings a year. A guest gives us one.”

Even with four full-time owner reps to serve their needs, Greg loves interacting with owners directly. “Owners energize you because they want investment advice, decorating advice, and sometimes they have legitimate complaints that you can help with.” His advice to other property managers is to find out what owners want and need, and communicate, communicate, communicate.

His advice has been tested over the past two years since the Gatlinburg fire in November of 2016. One of the largest natural disasters in the history of the state, the fire burned more than 21,000 acres and wiped out more than 2,000 buildings, many of which were vacation rental homes. Cabins for YOU lost 38 to the fire and another 32 that were purchased by residents after their own homes were destroyed.

The region is still recovering. There are burned out streets, and guests still cancel their reservations because they don’t want to stay next door to charred lots. The losses cost Cabins for YOU about $2 million in 2017, but this year they have regained about 12 percent of their lost inventory.

Greg credits much of the company’s resiliency and long-term success to its competitiveness. “If we see anyone doing anything that makes sense, we have a meeting about it.” They attend conferences and listen intently, take notes, and participate in discussions. Generally they take the lead with better flash sales, better contests, and other strategies. “If you want a successful business, hire very competitive people. They don’t come to work to just do the job.”

When they need to recharge their batteries, Greg and Debbie take time away to head to their own vacation rental or visit their third daughter, Simone Puccinelli. She’s the only one of their kids who is forging a path wildly different from property management, and her parents love what she does. She founded Simone’s Kids, a nonprofit organization in Uganda that supports orphaned and poverty-stricken children who are unable to afford an education. They try to visit her there at least once a year.

Rachel (Plimpton) Shadle and her daughter, Ava
Rachel (Plimpton) Shadle and her daughter, Ava

Retirement isn’t on the horizon just yet for the Plimptons, but they are hopeful that when it is, they’ll pass the torch to the next generation—not just their children but their five grandchildren. If they stay in the family business, they will be sixth-generation property managers and great great great grandchildren to Eva Peterson’s cabins.

However, they will have to wait a while to find out if that will happen. In 2022, on the 100th anniversary of the original cabins, the youngest of the sixth generation, Ava, will be just four years old.

The Opportunities In Between: Capturing the Niche Markets Others Don’t

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niche target marketing

There’s an old Irish blessing that goes, “May the holes in your net be no larger than the fish in it” (or so the internet says). Real or not, many vacation rental managers are in a perpetual effort to “cast a wider net” for guests. But with the breakneck pace of VR tech innovation, the arrival of vacation rentals as a mainstream lodging option, and the ever-blurrier lines between accommodation types—all showing no signs of slowing down in 2019—it may be time for property managers to reevaluate whether their nets are getting too big and letting valuable fish get through their holes.

Perhaps now is the time to cast smaller nets to catch the millions of fish others miss.

I’m speaking, of course, about niche markets, narrowly carved subgroups based on interests, values, geographic fences, and micro demographics. It’s the difference between theme-park seekers visiting Orlando vs millennial parents taking young kids specifically to the Wizarding World and all things Harry Potter, or snowbirds vs. active retirees who want to spend a month in warm weather doing yoga, hiking, and being wined and dined all day with no kids around.

It’s understandable that some property managers may fear the idea of going after smaller groups, but serving niche markets opens the door to new traveler sets, smaller but more lucrative markets, groups with a ton of demand but very little supply, or all of the above. Focusing on one niche or a few niches also has the potential to supercharge marketing ROI as tactics become simultaneously cheaper and more effective with less competition.

The same applies to owners and properties as well. Serving a niche provides an opportunity to tailor inventory selection, more mindfully selecting the right homes and the right owners rather than simply taking anything and everything.

And just as property managers already have a huge upper hand on OTAs by being experts in their local markets, they can also create a major advantage for themselves by being the expert for a niche group of travelers. As we saw in 2018, OTAs are doubling down on being everything to everyone. Booking Holdings and TripAdvisor both bought tours and experiences companies. Airbnb bought French property management company Luckey Homes and introduced Backyard, among other investments in and out of the travel industry. The wider they get, the more independent property managers can go deep in capturing highly targeted audiences and driving direct bookings.

Take GoLocal Suites, for example, a new line of short-term rentals from Northeast Suites in Boston. GoLocal properties are stocked with 100 percent American-made products, from the furniture to the linens to the paper towel holder, and every item can be purchased from the company’s app and website. This patriotic niche does double duty as an additional revenue stream.

There are less intensive ways VRMs can pivot toward a corner of the market or create new product lines within their inventories. Some niche markets we hear about regularly, like ecotourism, gastro-tourism, or wellness travel. Others are more often overlooked, some even taboo. Here we explore five niche markets chosen for a combination of factors: a large underserved market, a lack of competition in vacation rentals or the broader accommodations space, and a higher degree of spending and/or loyalty.

Read more: Niche Vacation Rental Listing Sites

Micro Geographies

OTAs boast that they reach millions of travelers with millions of properties for millions of booked nights. Translation: Guests and property managers must machete through a jungle to reach each other.

VRMs can cut a faster path to the right guests by zooming in closer on the geographic distribution of their marketing efforts. For example, rather than pushing Facebook ads to entire states or regions, vacation rental marketers can target ads to specific zip codes popular among existing guest records.

The best way to start here is to take a deep dive into your historic guest data and identify not only where most guests come from – down to the zip code or even neighborhood level – but to spot trends in feeder markets growing more or less popular. A more tech- and cost-heavy option is to hire a firm to do mobile GPS tracking research. Companies like Buxton can virtually geofence an area, such as a destination or nearby attractions, tag every mobile device that enters that fence, then track where those devices go inside and outside of the fence through their satellite pings. The data collected is anonymous but generates in-depth geographic and behavioral profiles of all visitors to an area, not just your guests, that can help laser focus target marketing.

Another option is to opt for regional or destination-specific listing sites, specifically those that feed direct bookings rather than hijacking the guest.

“While national websites like HomeAway and Airbnb deliver exceptional booking experiences and raise overall industry awareness, the hyper-relevant nature of geo-targeted niche sites is better equipped to deliver additional demand for specific localized markets,” said David Angotti, co-founder of SmokyMountains.com. “For example, high-quality video content that highlights a destination, combined with paid amplification through Facebook, can raise awareness for a specific market. This delivers additional demand and visitors that likely would not have visited the region absence this marketing approach. Smaller, niche websites excel at geo-local strategies like this. In addition to increased demand, the niche website increases the overall distribution health of a brand through channel and lead diversification.”

Many of these sites also give property managers more control over their listings and better opportunities to be the local expert. “VRMs want to be able to participate in the direction of their online booking sites by having more control over terms and conditions, data, fee structure, marketing, privacy, etc.,” said John Wellborn of Rent30A and a growing list of destination listing sites. “Regional and hyper-local sites afford this to the VRM while giving guests access to the two things they want most: access to all of the properties and the personal touch that only locals can give.”

Physical and Cognitive Disability

According to DisabilityStatistics.org from Cornell University, 12.8 percent of the US population has some form of a disability (hearing, visual, ambulatory, cognitive, self-care, or inability to live independently). That’s more than 319 million people for whom travel isn’t always an option. Unfamiliar locations, mobility limitations, lack of accessible spaces, distance from necessary medical facilities or providers, less disposable income due to high costs of care, and many other factors often keep would-be guests from traveling as much as they’d like or at all.

Most VRMs are probably already mindful of physical disabilities and mobility issues, particularly those in destinations with an aging traveler group. Step-free entries, elevators, roll-in and adapted showers, and wide doorways are all increasingly desirable if not must-have amenities. Airbnb recognized the value of and the need for this market too in its late 2017 acquisition of Accomable, an accessible short-term rental platform founded by two travelers with spinal muscular atrophy.

Tailoring vacation rentals for guests with cognitive disabilities, such as Alzheimer’s or autism spectrum disorder (ASD), or those with visual or hearing impairments isn’t discussed as often, but it’s equally important and doable. Orlando-based VillaKey began actively catering to travelers with ASD last year with its certification in autism travel from the International Board of Credentialing and Continuing Education Standards and a growing collection of autism-friendly properties. These homes must meet certain requirements, including quiet location, soft lighting and colors, alarms on exit doors, full kitchens for cooking specialized meals, and pet-friendliness because many kids with ASD have service animals.

Plenty of opportunities exist for property managers to appeal to this underserved market, such as incorporating braille, installing strobing fire alarms for the hearing-impaired, and having someone on staff available to assist the families of guests with Alzheimer’s. One of the best things property managers can do is also one of the easiest: understand what guests with disabilities need; then provide thorough information on accessibility and relevant home features (including detailed photos) on their websites.

tree house limited edition vacation rental

Limited Edition

In the fall 2018 issue of VRM Intel, Matt Landau shared his Theory of Limited Edition, which posits that independent vacation rental managers can differentiate themselves with exceptional things that don’t scale, such as having the only penthouse in a building. He likened this to the world of collectors’ items.

Coincidentally (or perhaps not), Landau’s theory aligns perfectly with the ever more powerful rise of millennials in travel. We’ve all heard it before: millennials seek unique experiences. As a window into this market myself, I seek superlatives when traveling: the firsts, onlys, last remainings, biggests, smallests, etc. In Ireland, for example, my husband and I didn’t want to go to any old pub; we sought the oldest pub in the country, the Brazen Head. When hiking historic fishing villages in Italy’s Cinque Terre, we stayed in a 500-year-old fisherman’s cottage.

Airbnb stats confirm this. Perennially among its most sought-after properties are those you don’t find just anywhere: off-grid cabins, tiny homes and refurbished Airstreams, open-air bamboo cottages, and treehouses. Converted properties, too, are gems for limited editions.

Property managers of any size can find ways to incorporate limited editions into their programs. Consider tapping local real estate agents to identify one-off convertible properties with a story to tell, like decommissioned lighthouses, firehouses, barns, factories, or mills. Or for those developing new, purpose-built inventory, there may be overlooked opportunities for some nontraditional listings.

In one development it’s building out, VTrips is incorporating treehouses and possibly glamp grounds (luxury camping properties). VTrips CEO Steve Milo said the purpose is twofold: to maximize lots on which traditional homes can’t be built and to have a variety of offerings that appeal to different guests. “It’s not taking one product over the other,” he said. “It’s creating an assortment of products so that you can allow a variety of different guests to visit. So, you have larger properties, smaller properties, niche properties all mixed together in an offering.”

Social Good and Corporate Social Responsibility

Consumers and travelers increasingly seek and value companies that demonstrate corporate social responsibility (CSR) or a focus on the triple bottom line: profits, people, and planet. Travel research company Skift published Balancing Purpose and Profit: Why Doing Good Is a Competitive Advantage in the Travel Industry in July, exploring this ever more important trend. In it, several key stats from Skift’s 2018 Experiential Travel Survey emerged:

  • 59 percent of respondents said they agreed or strongly agreed that the destinations they visit say a lot about who they are, supporting the link between travel experiences and personal identity.
  • 40 percent of respondents said they either agreed or strongly agreed that they were willing to pay higher rates or fares to use travel service providers that demonstrate environmental responsibility.

Additionally, a Tourism Cares study cited in the report said that 81 percent of millennials volunteered, 78 percent donated cash, and 83 percent gave in-kind when traveling during the past two years.

Using a CSR initiative is one way to corner a niche, but the challenge with leveraging goodwill in marketing to guests, niche groups or mass market, is authenticity. A brand has to eat, sleep, and breathe its purpose or its mission; otherwise, guests can sniff out a shallow marketing ploy. Done well and full-heartedly, CSR initiatives will inspire guests to want to spend more, engage with the brand, share its mission, become a loyal customer, or all of the above.

One way to demonstrate true commitment to a cause is to become a B-certified corporation. B Corps must go through a rigorous evaluation to earn the exclusive status of being a certified socially responsible company. Tour company Intrepid Travel became one of the travel industry’s first B-Corp certified companies in 2018. The B Corp directory lists 32 travel companies, but in the hospitality category, there are just five hotels or lodges. That category is just itching for a VRM to become the “first B-Corp certified vacation rental company in the world.”

Of course, B-Corp certification isn’t the only way to demonstrate CSR. Summit Mountain Rentals launched its own foundation, the SMR Foundation, and created a program for homeowners to donate a portion of revenue to the foundation that Summit Mountain Rentals would match up to 3 percent. In August, the company hit a $50,000 fundraising milestone for the foundation, which is dedicated to supporting four pillar needs in its community: outdoor maintenance, adult education, animal well-being, and workforce housing.

If you’re not sure what cause is important to your guests, there are some creative ways to find your perfect niche match, like the “World’s Tiniest Airbnb” campaign from Miniatur Wunderland in Hamburg, Germany, this past holiday season. In the bite-size model town of Knuffingen, you’ll find a classic German home decked out in tiny working Christmas lights, a glowing pink “A” logo, and a four-centimeter Christmas tree. Unless they’re ants, guests can’t actually stay there, but it’s available “for rent” for a $10 per night donation to Hanseatic Help, a German nonprofit that supplies clothes, shoes, and hygiene products to refugees and others in need of support in Hamburg. VRMs anywhere can use this model to “rent” dollhouses, sandcastles, igloos, gingerbread houses, Lego homes, or any number of things to support a local cause.

Read more: Is it Time to Update Your Social Impact Strategy?

Cannabis Travel

One of the latest budding sectors (pun intended) of the travel economy is cannabis tourism. As the legalization of medical and recreational marijuana proliferates, so too do 420-friendly tours, shops, and accommodations. In April 2018, Forbes reported that Colorado cannabis tourism had grown 51 percent since 2014, attracting 6.5 million tourists in 2016 alone and raking in more than $5.2 billion in cannabis sales since the state legalized the drug in January 2016. In 2017, marijuana sales outpaced alcohol sales in Aspen.

niche target marketing vacation rentals

Meanwhile, online competition for cannabis tourism traffic is relatively low. As Skift reported last year, DMOs and tourism boards generally aren’t promoting the sector, and travel platforms aren’t allowing some pot-related listings, partly because of complex advertising rules and partly out of sensitivity around the topic of marijuana use.

Still, travel industry members from every sector are getting in on the “green rush” now while demand is high and competition is low. Glowing Goddess Getaway is a social club for women that hosts cannabis retreats around the country: three days of socializing, classes, workshops, activities, and unlimited cannabis. Cannabis Tours offers wine and weed bus tours among many other experiences around the Bay Area. The Herbal Chef in LA delivers cannabis-infused fine-dining catering and private meals.

Vacation rentals may very well have the best competitive advantage here. Even in areas where marijuana is legal, many travelers have difficulty finding accommodations because marijuana use is still limited to private homes and facilities. Capture their search traffic by specifically identifying properties as “marijuana-friendly” or “420-friendly” and list on sites like BudandBreakfast.com. Go even further by offering infused gifts or reservation add-ons for cannabis tours, private cannabis chefs, or an edibles sampler set. Basically, anything wine or winery-themed can be done with weed products.

Cannabis tourism may not be your cup of tea or in your market yet, but experts predict the entire US will eventually legalize recreational marijuana within the next decade, so it’s something to think about in the years ahead. Of course, consult legal counsel on all the regulations in your area before jumping in.

Once you decide whether specializing in niche travel is right for your company and you know which segment you’d like to serve, check out Amy Hinote’s article Examining the Traveler’s Decision Process: Who, What, When, Where, Why, How Much? for a head start on how to catch those guests.

Niche Vacation Rental Listing Sites

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niche target marketing vacation rentals

As a landslide of new technology and OTA expansion barrels down the slopes of the vacation rental industry, some opportunities for growth become buried along the way. Vacation rental marketers who leave no stone unturned will find some of those opportunities in niche markets, narrowly carved subgroups based on interests, values, geographic fences, and micro-demographics.

Serving such tightly defined groups opens the door to new traveler sets, smaller but more lucrative markets, groups with a ton of demand but very little supply, or all of the above. It can supercharge marketing ROI as tactics become simultaneously cheaper and more effective with less competition, and it affords property managers the ability to more mindfully tailor inventory and owner selection for the best fit. Furthermore, zeroing in on a niche can also create a major advantage for property managers in driving direct bookings by being the expert for a niche group of travelers where OTAs can’t. 

But, serving a niche only works when its members can easily find and book the properties and experiences that meet their needs, so VRM Intel has compiled the following list of niche vacation rental listing sites. This list is not comprehensive and suggested additions are welcome in the comments. Don’t forget to connect with associations and travel agencies that specialize in your niche, too.

Read More: The Opportunities In Between: Capturing the Niche Markets Others Don’t

By Geographic Market:

30AHomeRentals.com

AlabamaVacationHomeRentals.com

AlaskaRentalPlaces.com

AZVR.com

CaliStays.com

CapeCodVacationRentals.com

CarolinaVacationHomeRentals.com

COVacationHomes.com

EmeraldCoastByOwner.com

FloridaRentalbyOwners.com

GeorgiaRentbyOwner.com

GLRBO.com

HawaiianIslandsVacationRentals.com

HawaiiChee.com

MDRBO.com

NevadaRBO.com

NewYorkRentalbyOwner.com

NJBookDirect.com

NortheastStays.com

NorthwestStays.com

Rent30A.com

RentDestinFL.com

RentFortWalton.com

RentGulfShoresAL.com

RentMichiganCabins.com

RentMinnesotaCabins.com

RentMontanaCabins.com

RentNewYorkCabins.com

RentOrangeBeachAL.com

RentPanamaCityBeach.com

RentPensacola.com

RentTennesseeCabins.com

RentWisconsinCabins.com

RentSkiBreckenridge.com

RentSkiSteamboat.com

SmokyMountains.com

SmokyMountainsbyOwners.com

StJohn-VillaRentals.com

TexEscapes.com

TNRBO.com

USVIVacationHomes.com

UTRBO.com

VacationNewEngland.com

VAVacationRentals.com

VHRDirect.com

WeNeedaVacation.com (Cape Cod, Martha’s Vineyard, Nantucket)

By Value/Interest Market:

Autism Travel: AutismTravel.com

Boat-Friendly Travel: BoatFriendly.com

Business Travel: CorporateHousingbyOwner.com

Cannabis Travel: BudandBreakfast.com, GreenTripz.com, 420TravelSpots.com

Disability Travel: WheelchairTraveling.com

Family Travel: Clanventure.com

Gay and Lesbian Travel: MisterBandB.com, GayHomestays.com, IGLTA.org

Healthcare Travel: TravelingHealthcareRentals.com

Luxury Travel: DreamExoticRentals.com, Boutique-Homes.com, TimeandPlace.com

Multiple Niches: NicheEscapes.com, TheVacationRentalGuide.com, VillaRental.com

Pet-Friendly Travel: BringFido.com, PetsWelcome.com, TripsWithPets.com, PetsPyjamas.com

Social Responsibility: BCorporation.net

Sports Travel: TripMVP.com, SpringTrainingVacationHomes.com, RentLikeAChampion.com

Is Wyndham Destinations getting ready to spin off Wyndham Vacation Rentals North America?

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Last year, as Wyndham Worldwide split into two publicly traded companies, Wyndham Hotel and Resorts (NYSE: WH) and Wyndham Destinations (NYSE: WYND), and announced that it had sold its market-leading European vacation rental businesses for $1.3 billion, industry observers wondered how long it would take before the company would search for a strategic alternative for its North American vacation rental business.

The answer? One year.

“We announced this morning that we are exploring strategic alternatives for our vacation rental business, the leader in professionally managed vacation rentals in North America,” said Michael Brown, president and CEO, Wyndham Destinations, in today’s earnings call.

Brown continued, “This is a great business with a collection of distinctive brands and a diversified national footprint. This opportunistic review is intended to allow us, over time, to more fully focus on other aspects of our company that are at the core of Wyndham Destinations’ identity. We will not be commenting in detail today on the next steps other than noting it is a full review of all value-creation alternatives. We hope to have more to share in the near future.”

Wyndham’s North American vacation rental business is the second largest vacation rental management provider in the US and includes 9,000 units in traditional vacation rental destinations, including beach communities in Delaware, North Carolina, South Carolina, Florida, and Alabama, and mountain communities in Colorado, British Columbia, Utah, Idaho, and Tennessee.

Just two months ago at the Phocuswright Conference, we asked Wyndham Vacation Rentals vice president Lino Maldonado, “What do you think you learned from the European sale, and do you think that we will see a spin off of the North American Vacation Rental businesses, as well?

Maldonado replied, “That is a loaded question for a number of different reasons that, unfortunately, I can’t get too deep into. Our European business was a very different model than the US model. It’s more like a listing model in many cases, and the public-facing statements on why this spin off occurred have spoken for themselves. What happens in the US?  Consolidation is absolutely prime right now. We’ve been in a different sort of focus mode with separating one large company to two publicly-traded separate companies. We’re just coming out of the dust settling from that.”

When asked if Wyndham Vacation Rentals would be more acquisitive in 2019, Maldonado responded, “We have quite the pipeline. That’s one of my areas of responsibility at the company, and we have quite a good pipeline sitting on the desk ready to get into our next mode.”

Wyndham Vacation Rentals letter to employees, February 26, 2019

Fast forward to today’s announcement when Brown was asked about what prompted the review of the vacation rental segment, he replied, “The reality is prior to the separation we began to just talk about what’s the best way to integrate this into Wyndham Destinations. We began to really look at where the synergies could lie not only cost synergies but revenue synergies. And again, with three huge transactions happening together, La Quinta, European Rentals, and the separation of the two entities, it wasn’t the right time to make a thoughtful decision.”

Brown continued, “So we’ve actually been looking at what was the right strategic fit for the vacation rental business for almost a year now. It’s only in the last few months that we’ve decided to put it through a strategic review alternatives to really look at how to maximize the value of this business. And we’ll see where that review takes us. But it’s a great business. It’s that 9,000 units in North America. And the timing of it simply is a matter of when–as the new Wyndham Destinations, we felt coming out of the gate, it was the right time to do that proper review.”

Wyndham CFO Michael Hug also weighed in, “I do really like this business. And if you were to go back to our separation with three large transactions happening at the same time (we have the separation of the company, the acquisition of La Quinta and the sale of the European rental business), we really wanted the opportunity to evaluate all strategic alternatives post spin, because there are some real natural synergies between the vacation ownership and exchange business and the vacation rental business. And that’s why we wanted to have a thoughtful chance to evaluate it instead of in a rush fashion. And that’s really the process that we are in at the moment.”

Hug added, “We will review all strategic alternatives and make the right decision at the end of our process to determine what ultimate action we’re going take. This is an opportunistic review and we think it’s the right time early in Wyndham Destinations’ life cycle to have this review.”

Potential Alternatives

Last year, while looking for a buyer for Wyndham’s European vacation rental businesses, in addition to Platinum Equity (who won the bid), there were at least two other qualified buyers at the table who had performed due diligence and had put together plans for the transition and long-term success. According to multiple sourcesAirbnb was a part of one bid for the company, while another included an equity-backed team of seasoned vacation rental operators, experts and analysts.

And then there is Vacasa, which has been teasing an IPO. Keeping in mind that former Wyndham Vacation Rentals president Bob Milne currently serves as COO at Vacasa, could we see a Wyndham-Vacasa-mashup IPO? Or even a PE-funded Wyndham-Vacasa-TurnKey roll up?

Let the speculation begin.

The 2019 Vacation Rental Management Web Store

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2025 vacation rental e-commerce website web store marketing

Vacation rental management websites have come a long way in the past decade. The addition of quotable rates, professional photos, advanced filtering, comparison shopping, mobile-friendly design, new security requirements, and live chat have turned rental websites into dynamic, fully integrated e-commerce platforms.

Few people in the vacation rental industry know more about creating conversion-based, relevant websites than Bluetent president Peter Scott, InterCoastal Net Designs (ICND) owner Brandon Sauls, Bizcor CEO Josh Guerra, and Q4 Launch founder Matt Bare.

We reached out to these industry leaders for their recommendations on must-have elements to help vacation rental managers ensure their websites are meeting the needs of consumers in 2019, from functionality to content to building trust and thought leadership.

Source: Ashley Harbaugh, 14 E-Commerce Website Requirements

Functionality

As property managers review their company websites, these leaders advise not forgetting to incorporate the following functional elements.

Mobile for Browsing versus Booking

With more and more traffic and booking originating via mobile devices, it is critical in 2019 that websites are optimized for mobile for both browsing and booking. Bluetent’s Peter Scott asks his clients, “Now that most of your visitors are on mobile, how often do you test the booking experience? And users can browse your site on mobile devices, but is your site ready for mobile bookings?”

Scott added, “Next step in 2019 is preparing for mobile transactions.”

Cart Abandonment

“We see it often, guests browse websites for the perfect rental, get distracted, and leave the booking page or website altogether,” ICND’s Brandon Sauls said. “This provides a crucial marketing opportunity for vacation rental companies: cart abandonment. With a website footer bar or email campaign, guests can easily be reminded to complete their vacation booking. While cart abandonment marketing isn’t new to the industry, these products remain a website must-have in 2019 because they generate revenue that would otherwise go untapped.”

Calculated Pricing in Results

According to Bizcor’s Josh Guerra, displaying total calculated pricing eliminates confusion and expedites the customer path through the booking process. “Instead of showing ‘starting from’ or ‘average nightly rates,’ show total out-the-door price if dates are entered,” he said. “It will reduce the feeling of being deceived, if you have extra fees or if the original dates selected fall within two seasons.”

Websites Calculated Pricing

Remind Me to Book

Incorporating a “remind me to book” option allows guests to set their own reminder so that your company doesn’t fall out of the decision funnel. “The majority of website traffic tends to come from mobile device users,” Sauls said. “More traffic is great, but oftentimes mobile users can be distracted or not ready to complete a purchase. Our Remind Me to Book feature allows guests to schedule a reminder email, which will then prompt them to return and complete the booking. This feature provides a great opportunity to increase direct online bookings, lead captures, and overall brand awareness.”

Upcoming SEO Changes in 2019

Q4 Launch’s Matt Bare advises, “Be prepared for a lot of Google change.”

“We’re expecting some big changes in search engine optimization in 2019,” he said. “Our customers see 50 percent of their direct bookings coming from Google organic search, so it’s a huge thing to pay attention to. Continuing to evolve your website and improve your user experience will be key to succeeding in 2019. Additionally, we’re making a big push for Google My Business reviews.”

Website Content

Much of what makes a vacation rental management website a relevant, user-friendly conversion machine does not require any new technology at all. It is content.

2019’s most successful vacation rental websites need professional content, and lots of it, including photos, descriptions, eye-catching property titles, searchable amenities, reviews and area information.

Revisit Your Brand Story and Website Content

To differentiate your company in today’s ultra-competitive vacation rental world, consumers need to understand and connect with your brand,” Bare said. “Yet most vacation rental managers we talk to are not telling their brand story with their website and have not updated their core website content in years! Our content team has driven considerable success increasing our customers e-commerce conversion rate by rewriting a lot of core content with a fresh perspective.”

Photos and Reviews

“Reviews, reviews, reviews, and some fresh photos, “said Bluetent’s Tom Kenyon, vice president of product. “It’s ironic with so much talk around cutting-edge technology and features, that reviews and photos are still what matters most to your guests. 2019 is the year for guest-centric features, not bells and whistles.”

Photos and reviews make more of an impact than any other feature on a website. Kenyon recommends that property managers ask themselves the following:

  • When was the last time you updated your photos?
  • How often are you checking reviews?
  • Do you engage with reviews? Are you responding to all quickly and thoughtfully?
  • What is your review generation strategy?

Amenities and Features

In each market, amenities and home features are key factors for travelers as they choose a vacation rental that meets their needs. Guerra shared that communicating property features and amenities using advanced filtering options is critical, and property managers can boost conversions using property tags and ribbons in on-site search results. “Using property tags and ribbons, you can quickly identify amenities that mean the most to prospective guests,” he said.

Website Ribbons

Marketing and Value Proposition

Our experts said a successful vacation rental web store should communicate what sets the company apart and why consumers should trust the company. Scott suggests asking the following questions:

  • Are you communicating why travelers should book with you?
  • Content strategy: Are you blogging valuable content that doesn’t bounce people?
  • Are you truly creating content people want to consume and inspiring them to dive further into your website?
  • Are you considering your value proposition in all your marketing initiatives?
  • Are you letting people know how much they can save by booking direct?

Guests are Important, but Don’t Forget Homeowners

Vacation rental management websites have two customers: guests and homeowners. While much attention is placed on the guest-facing elements of the website, these experts were unanimous in that websites must also sell a company’s thought leadership and management services to homeowners.

“Gone are the days of boring informational pages,” Sauls said. “If your property management page includes text and contact information only, it’s time for an upgrade. Property owners need to know why they should work with your company and the unique experience you offer. Statistics, images, videos, and testimonials are all strong selling points to include on your property management page. Succinct messaging and an eye-catching design may just be the push you need for stronger homeowner acquisition.”

Guerra agrees and believes it is important to use search marketing campaigns to reach homeowners. “If you plan to run on aggressive online marketing campaign in the vacation rental industry, then it’s vital to develop a landing page dedicated to owner acquisition.” He also recommended more value-added content to drive leads from owners and improve on-site inventory acquisition efforts (i.e., how to make more money on your vacation home, property care checklists and best practices, market statistics, and industry/company reporting).

Owner-targeted content designed to provide resources and education for homeowners helps companies build a position of thought leadership, demonstrates knowledge and transparency, aids in paid online marketing efforts, and has an added benefit of improving search engine visibility.

Security and Trust

Our experts also told us that online security and trust in vacation rental management websites are must-haves in 2019.

Bluetent asks property managers, “Are you building security and trust with your guests? Does your website meet accessibility standards and standards of the American Disabilities Act? Is your booking engine PCI compliant and are you accredited?”

“We’ve seen a strong influence in Google’s E-A-T principle as it pertains to organic rankings,” Sauls said. “E-A-T stands for Expertise-Authority-Trustworthiness. What changes can be made directly on your website to reflect this? A strong ‘About Us’ page. Your vacation rental company has a story. Use your website to convey your unique team and history to instill trust in your visitors.”

Looking to the Future

According to our experts, building a website that is adaptable for the future is one of the main things a property manager can do to achieve long-term success.

“Think for the future,” Bare said. “With the pace of change in technology right now, most websites are outdated the day they launch. We believe websites need to evolve and function more like software where they are consistently getting new features, updates, and fixes without the vacation rental manager having to think about it or ask for it. Driven by a strategic look into the future, your website continually gets better and is never out of date again.”